Procurement Specialist - Japanese - KL

Qualifications:

• Bachelor’s Degree or higher and at least 2 years of experience in procurement payments, procurement operations, of financial payments.
• Profiiciency in English at CEDR B1.B2 equivalent or higher level (strong reading and writing skills (business level) and effective listening and speaking abilities for basic daily communication)
• The ideal candidate demonstrates a strong sense of responsibility, self-motivation, and a willingness to take on challenges. They should also possess excellent communication skills, the ability to work well under pressure, and a commitment to both personal and company development and stability.
• In addition to English proficiency, BPO personnel who can also communicate in Japanese, Korean, Malay/Indonesian, and Chinese are preferred.
• Prior experience in OA system and SAP system would be advantageous.

Technical Skills:

• Minimum typing speed of 40wpm with a 90% accuracy score.
• Computer literate and fully conversant in Microsoft Windows and Microsoft Office

(May perform other duties as requested that may not be specifically addressed in this document)

Overview of the Role:

• Initiate a preliminary review of invoices to ensure suppliers have provided the corresponding PO information and promptly record them in the ledger within 24 hours of receipt.
• Conduct a secondary review of invoices by comparing their contents with the PO to ensure accuracy. File the invoices, and if errors are detected, initiate the necessary rejection process.
• Ensure completion of the filing process within 24 hours of ledger registration. 1. Initiate a preliminary review of invoices to ensure suppliers have provided the corresponding PO information and promptly record them in the ledger within 24 hours of receipt.
• During the final payment review, verify the acceptance forms for the filed payment documents. Submit payment requests if acceptance forms are available; otherwise, remind requestors to provide acceptance and update the ledger accordingly.
• Submit payment requests within 24 hours of invoice filing. For unaccepted documents, send reminders at intervals of 2, 5, and 7 days.
• Assist in resolving any other system issues or problems related to fixed asset entry, and ensure that payment documents are successfully closed.
• After making prepayments, reconciliation is required at a later stage.
• When situations demand early tax calculation, assistance is provided to engage with the tax department for tax assessment.
• Accuracy will be validated through a quality inspection