Billing & Administrative Assistant

Position Summary: Billing & Administrative Assistant

Hours: 8am-5:00pm (standard)

Pay:

• Rate: $25-$35 depending on experience (D.O.E.) To be discussed

• Pay cycle: every 2 weeks

• Direct deposit and physical checks are available

Job Function Overview:

• Billing for Customer Jobs

• Data Entry (such as Expenses)

• Employee Recruitment & Onboarding

• Misc HR/Employee (ordering and tracking uniforms, PTO, footwear reimbursement, etc.)

• Various Compliance & Regulatory Procedures

• Field Work With Crew (must work with field crew a minimum of 60 hours per calendar year)

• Miscellaneous Computer Related Tasks (genres of Marketing, Vendor Support, client onboarding, and others)

Job Function Detailed - Key Tasks & Duties (not exhaustive/limited to):

§ Billing for Customer Jobs

• Prepare cost sheet for each job

• Calculate storage charges and fees

• Prepare and email invoices

• Follow up on outstanding invoices

§ Expenses - Data Entry

• Enter credit card transactions into accounting software

§ Employee Recruitment & Onboarding

• Post jobs and managing applicant tracking

• Onboarding paperwork

• Scheduling drug screening

• Scheduling background screening

• Add & remove drivers to insurance policy

§ Employee / HR Miscellaneous

• Uniform & PPE ordering, tracking, and issuing to employees

• Safety footwear reimbursement coordination and tracking

• PTO tracking

§ Compliance / Regulatory Related

• IS Networld: Annual compliance, training, etc.

• FMCSA / USDOT

• Driver qualification files

• IFTA reporting

• Fire extinguisher inspections

• Various equipment inspections

§ Field Work with Crew

• Must work a minimum of 60 hours per calendar year in field with crew (this may include evening and Saturday’s)

§ Marketing, Vendor Support, & Miscellaneous

• Create contact cards in Outlook / CRM software

• Complete new vendor applications

• Complete new customer applications/onboarding forms

• Assist with marketing tasks

• Assist with sundry of other miscellaneous tasks as needed

• List assets for sale (as acquired from relocation jobs

Job REQUIREMENTS (Core Traits / Skills This Position Requires)

• Character: Integrity, trustworthiness, truth teller, reliable, dependable, committed

• Communication: Clear communicator – orally and in writing

• Detailed Oriented

• Able to thrive in fast paced, dynamic/changing environment

• Willing to receive critique and feedback

• Willing to admit when you mess up!

Sundry of Other Requirements:

• Quickbooks (WorkSpace will train)

• Microsoft Word, Excel, Outlook

• Background checks apply (at hiring and routine)

• Drug testing applies (at hiring, random, reasonable suspicion, at cause)

• Eligibility to work in the United States required per the Immigration Reform & Control Act

Why Join WorkSpace Moving Solutions?:

• WorkSpace is a family owned and operated startup company (6+ years old). The owners are seeking and striving to operate the business on Biblical and Christian principles and values.

• WorkSpace provides commercial moving services and warehousing services

• Join a respected and growing commercial moving company

• Gain experience in the above listed functions and skilled with a computer

• Potential opportunity for long-term employment and career development