Software Asset Specialist

Vantor is forging the new frontier of spatial intelligence, helping decision makers and operators navigate what’s happening now and shape what’s coming next.  Vantor is a place for problem solvers, changemakers, and go-getters—where people are working together to help our customers see the world differently, and in doing so, be seen differently. Come be part of a mission, not just a job, where you can: Shape your own future, build the next big thing, and change the world.

Export Control/ITAR: Certain roles may be subject to U.S. export control laws, requiring U.S. person status as defined by 8 U.S.C. 1324b(a)(3).

Please review the job details below.

This position is hybrid with in-office full days on Tuesdays, Wednesdays and Thursdays and remote on Mondays and Fridays.

Responsibilities:

• Manage the software asset lifecycle from request and procurement through deployment, assignment, renewal, reclamation, retirement, and closure, ensuring each stage is documented and governed by approved processes.
• Maintain accurate and complete software asset records in Ivanti Asset Management, including software titles, versions, publishers, contracts, entitlements, installations, assignments, ownership, usage, renewal dates, and related documentation.
• Administer software asset management processes, including entitlement tracking, license assignment, license harvesting and reclamation, usage analysis, renewal coordination, and compliance reviews.
• Reconcile software inventory, usage, ownership, procurement, contract, and entitlement data to identify gaps, duplicate records, inactive assignments, unapproved installations, and other data-quality issues.
• Conduct internal software license reviews and support vendor or third-party audits by analyzing asset data, validating usage rights, documenting findings, and coordinating remediation plans.
• Review and interpret End User License Agreements, subscription terms, and other vendor licensing documents to identify usage rights, restrictions, metrics, renewal obligations, and compliance considerations; escalate legal interpretations when appropriate.
• Monitor digital certificate expiration dates and renewal status, maintain accurate records, and coordinate with application, infrastructure, security, and business stakeholders to prevent lapses that could affect production systems or business operations.
• Manage software asset-related ticket queues and requests, ensuring timely triage, accurate updates, appropriate routing, resolution, and documentation in accordance with service expectations.
• Support internal and external audits by maintaining complete, timely, and audit-ready documentation, including license agreements, purchase records, entitlement evidence, review results, exception approvals, and remediation activities.
• Generate and deliver software asset, license compliance, renewal, utilization, financial, and risk reports for operational stakeholders, management, and executive leadership.
• Identify opportunities to improve software utilization and reduce cost through license reclamation, standardization, usage-based optimization, contract and renewal planning, and improved purchasing controls.
• Partner with Procurement, Information Technology, Finance, Legal, Information Security, application owners, and business stakeholders to improve software governance, data quality, workflow adoption, and cross-functional accountability.
• Develop, document, and improve standard operating procedures, controls, data definitions, and reporting practices that support a scalable enterprise software asset management program.

Minimum Qualifications:

• Must be a U.S. Citizen    
• Bachelor’s degree in information systems, business, supply chain, finance, or a related field preferred, or an equivalent combination of education and relevant experience.
• Minimum of 2 years working in an IT capacity.
• Experience in software asset management, IT asset management, license compliance, software procurement, technology operations, or a related discipline.
• Working knowledge of software licensing models, including perpetual, subscription, SaaS, user-based, device-based, concurrent, consumption-based, and cloud licensing.
• Experience maintaining data in an asset management, configuration management, procurement, contract management, or comparable enterprise system; experience with Ivanti is preferred.
• Strong analytical skills with the ability to reconcile large or incomplete data sets, identify exceptions and trends, and communicate practical conclusions.
• Ability to interpret software license terms, contracts, and entitlement records and translate them into operational requirements and compliance actions.
• Strong organizational skills and attention to detail, particularly in managing renewals, audit evidence, expiration dates, and competing priorities.
• Ability to work effectively with technical and nontechnical stakeholders and to manage sensitive vendor, contract, financial, and compliance information.
• Proficiency with Microsoft Excel or comparable data-analysis and reporting tools.

Preferred Qualifications:

• Experience supporting a centralized or enterprise-wide software asset management program.
• Experience with software audits, license optimization, SaaS management, contract renewals, or technology procurement.
• Experience working in a regulated, government-contractor, or audit-intensive environment.
• Experience with reporting and visualization tools such as Power BI or similar platforms.
• Relevant certification or formal training in software asset management, IT asset management, contract management, or licensing practices.

Pay Transparency: To support pay transparency, Vantor includes salary ranges in all U.S. job postings. Starting pay for this role will fall within the listed range and will be based on factors such as experience, qualifications, skills, location, and market conditions. Candidates who meet the minimum requirements for the role should not expect to receive compensation at the top of the range. The listed range reflects the expected pay for this position, and final offers will be determined based on each candidate’s experience, expertise, and alignment with the role.

For all other states, we use geographic cost of labor as an input to develop market-driven ranges for our roles, and as such, each location where we hire may have a different range.

Benefits: Vantor offers a competitive total rewards package that goes beyond the standard, including a robust 401(k) with company match, mental health resources, and unique perks like student loan repayment assistance, adoption reimbursement and pet insurance to support all aspects of your life. You can find more information on our benefits at: https://www.Vantor.com/careers

The application window is three days from the date the job is posted and will remain posted until a qualified candidate has been identified for hire.  If the job is reposted regardless of reason, it will remain posted three days from the date the job is reposted and will remain reposted until a qualified candidate has been identified for hire. 

The date of posting can be found on Vantor's Career page at the top of each job posting.

To apply, submit your application via Vantor's Career page.

EEO Policy: Vantor is an equal opportunity employer committed to an inclusive workplace. We believe in fostering an environment where all team members feel respected, valued, and encouraged to share their ideas. All qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, sex, gender identity, sexual orientation, disability, protected veteran status, age, or any other characteristic protected by law.