Administers the full lifecycle of primarily U.S. Government subcontracts, including sourcing, solicitations, proposal and cost analysis, negotiation, awards, modifications, performance monitoring, dispute resolution, closeout, and compliance. Ensures adherence to FAR, DFARS, contract flow-downs, company policies, and applicable laws. Maintains audit-ready records, supports CPSR readiness, develops subcontractor relationships, prepares reports, and collaborates with program management, contracts, accounting, quality, operations, and procurement teams.
SUBCONTRACTS ADMINISTRATOR
Position Description Summary: Reporting to the Director of Procurement, the Subcontracts Administrator is responsible for the full lifecycle administration of subcontracts primarily in support of U.S. Government contracts, as well as non-commercial and select commercial requirements. The successful candidate will have strong experience in subcontract sourcing, negotiation, compliance, and performance management of subcontractors.
Essential Duties and Responsibilities:
- Ensure all subcontracting activities comply with company policies and procedures, prime contract requirements, FAR/DFAR regulations, and applicable state and local laws.
- Provide proposal support by reviewing solicitations, identifying FAR/DFAR flow-down requirements, and assisting with subcontract pricing, assumptions, and exceptions.
- Develop and issue RFPs/RFQs, conduct bidder conferences, evaluate proposals, and perform cost/price analyses to ensure fair and reasonable pricing.
- Negotiate subcontract terms and conditions, including flow-down clauses, to achieve optimal value while mitigating risk.
- Award, administer, and manage subcontracts through the complete lifecycle, including modifications, changes, and closeouts.
- Monitor subcontractor performance, conduct regular evaluations, and address issues such as delays, quality concerns, or non-compliance.
- Partner with internal stakeholders (Program Management, Contracts, Operations, Accounting, Quality, and Procurement) to forecast subcontract needs and align with program requirements.
- Maintain accurate, complete, and audit-ready subcontract files and documentation in accordance with regulatory and company standards.
- Identify, qualify, and develop a reliable base of subcontractors using effective sourcing techniques.
- Resolve subcontractor disputes, claims, and performance issues while protecting the company’s interests.
- Stay current with regulatory changes, market conditions, and industry best practices that could impact subcontracting activities.
- Recommend improvements to subcontracting policies, procedures, and processes to enhance efficiency and compliance.
- Prepare subcontracting reports, metrics, and analyses for department and leadership review.
- Support CPSR (Contractor Purchasing System Review) readiness and internal audits as required.
Minimum Qualifications and Experience
- 3–6 years of progressive experience in subcontracts administration, contracts management, or related procurement roles, with significant exposure to U.S. Government contracts strongly preferred.
- Thorough knowledge of FAR and DFAR regulations, including subcontract flow-down requirements, is required.
- Demonstrated experience in full-lifecycle subcontract management (solicitation through closeout).
- Familiarity with Costpoint (or similar govcon ERP systems) is highly preferred.
- Professional certification (CPSM, CPCM, CFCM, or equivalent) is a plus.
- Proficient in Microsoft Outlook and Excel.
- Experience with foreign subcontracting and procurements involving ITAR/EAR is a plus.
- Strong negotiation, analytical, and cross-functional collaboration skills.
- Solid understanding of various contract types (FFP, CPFF, CPIF, T&M, etc.) and their application in government contracting.
Benefits: The company currently offers a 401(k) plan, health & dental insurance, and paid time off.
GardaWorld Federal is an Equal Opportunity/Affirmative Action Employer
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