Maintains law firm records by retrieving, delivering, organizing, tracking, and re-filing physical and electronic files. Orders records from offsite storage, updates database locations, maintains storage organization, and processes large client cases for closing. Requires strong administrative, organizational, customer service, communication, and independent-work skills, along with the ability to regularly lift up to 50 pounds.
Overview
McGuireWoods LLP is seeking a Records Specialist for our Charlotte office. The ideal candidate will have one to two years of prior records experience, preferably within a law firm environment.
McGuireWoods, one of the world’s leading law firms, has provided legal solutions to corporate, individual and nonprofit clients since 1834. Along with excellent benefits, McGuireWoods offers most employees a hybrid remote option allowing flexibility and work-life balance. Our Applicant Disclosures describe your rights. Our Privacy Statement describes how we will process and safeguard your personal data.
Responsibilities- Retrieves and charges out records in the records database and delivers charged out files; Picks up and delivers records and re-files going to the records room or off-site storage as necessary; Re-shelves returned active files.
- Orders records/files/boxes from offsite storage vendor.
- Maintains storage records and tracks “re-files” sent back to offsite storage vendor.
- Maintains accurate organization and equal distribution of records in central records room to include physically shifting and moving folders, redwelds and boxes as needed for retrieval and basic records center maintenance.
- Organizes/maintains in numerical order properly identified files and boxed records in the firm’s open client-record storage. Enters applicable location information in records database.
- Processes large client cases for closing to include reviewing records to make sure they are organized properly and entering information into records database.
- A one-year certificate from a college or technical school, or one to two years of clerical records management experience and/or training, or an equivalent combination of education and experience is required.
- Experience in a law firm setting is preferred.
- Strong customer service skills with the ability to collaborate effectively with employees at all levels.
- Exceptional administrative and organizational abilities, with a keen attention to detail.
- Strong verbal and written communication skills.
- Self-motivated with the ability to work independently with minimal supervision.
- Ability to lift and move up to 50 pounds regularly.
- Interest in using innovative AI technology, including Harvey and Copilot, to support efficient high-impact work.
Have more questions? Connect with a recruiter directly.
#LI-MM1
McGuireWoods Charlotte, North Carolina, USA Office
Charlotte, United States, 0
Similar Jobs
Information Technology • Professional Services • Social Impact • Agriculture
Processes and responds to 911 public records requests; retrieves records from CAD, telephone, radio, and text-to-911 systems; reviews and coordinates redactions; maintains tracking, retention, legal holds, and confidentiality compliance; coordinates with legal, law enforcement, courts, and agencies; performs quality control, audits, reporting, and procedure maintenance. Provides administrative support for Public Safety Communications.
Top Skills:
911 Telephone SystemsCad SystemsMicrosoft AccessExcelMS OfficeMicrosoft PowerpointMicrosoft WordRadio Recording SystemsText-To-911 Systems
Information Technology • Legal Tech • Software • Consulting
The Records Management Specialist III provides technical and management support for records programs, aids in planning, and handles inquiries and information systems.
Top Skills:
Federal Docket Management System (Fdms)
Information Technology • Legal Tech • Software • Consulting
The Records Management Specialist II provides administrative support, manages records and data, delivers training, and ensures effective communication within a Federal agency initiative.
Top Skills:
Document Management PlatformsElectronic Recordkeeping SystemsMicrosoft Office SuiteWindows
What you need to know about the Charlotte Tech Scene
Ranked among the hottest tech cities in 2024 by CompTIA, Charlotte is quickly cementing its place as a major U.S. tech hub. Home to more than 90,000 tech workers, the city’s ecosystem is primed for continued growth, fueled by billions in annual funding from heavyweights like Microsoft and RevTech Labs, which has created thousands of fintech jobs and made the city a go-to for tech pros looking for their next big opportunity.
Key Facts About Charlotte Tech
- Number of Tech Workers: 90,859; 6.5% of overall workforce (2024 CompTIA survey)
- Major Tech Employers: Lowe’s, Bank of America, TIAA, Microsoft, Honeywell
- Key Industries: Fintech, artificial intelligence, cybersecurity, cloud computing, e-commerce
- Funding Landscape: $3.1 billion in venture capital funding in 2024 (CED)
- Notable Investors: Microsoft, Google, Falfurrias Management Partners, RevTech Labs Foundation
- Research Centers and Universities: University of North Carolina at Charlotte, Northeastern University, North Carolina Research Campus
