Proposal Coordinator

LandDesign creates places that matter, and every pursuit is an opportunity to build or strengthen the relationships that make that work possible. As a Proposal Coordinator, proposals are your core responsibility. You’ll work alongside practice leaders, technical staff, and an award-winning communications team to shape the firm’s experience into clear, compelling submissions that help us win meaningful work.

This role supports passionate, detail-driven creative professionals who are deeply committed to delivering value to their clients. Your job is to help organize their experience and expertise into polished, accurate, and on-time proposals. You won’t always have every piece of information at the start, and deadlines don’t move, but you won’t be navigating it alone. Our communications team is collaborative, high-performing, and generous with knowledge. We expect quality and value feedback. We work hard and genuinely enjoy working with each other. If you’re energized by keeping people organized, building relationships internally, and bringing order to moving pieces, you’ll find purpose here.

What You'll Do: 

• Coordinate the production of proposals from kickoff through submission
• Develop timelines and workplans to keep pursuits on track
• Gather and organize project information, resumes, and supporting materials
• Draft and edit proposal content including cover letters, project descriptions, and resumes
• Review submissions for clarity, accuracy, and compliance with RFQ/RFP requirements
• Maintain momentum across multiple active pursuits at once
• Partner with technical staff to collect and clarify information
• Maintain proposal templates, tools, and information databases to ensure accuracy and efficiency
• Contribute ideas to improve workflows and systems over time

Your Strengths - Initiative, Curiosity, Confidence

• You’re relationship-driven and motivated by helping others succeed
• You enjoy organizing tasks, information, and people to achieve a shared goal
• You can manage multiple deadlines and adapt when priorities shift
• You take pride in high-quality work and strong attention to detail
• You communicate clearly and confidently with peers and leadership
• You are proactive and comfortable asking questions and following up
• You can organize, filter, and prioritize input
• You view feedback as a tool for growth, not criticism
• You stay composed when timelines accelerate or information changes

Technical Qualifications:

• Bachelor's degree in communications, marketing, graphic design, or a related field 
• Minimum of 1 year of professional experience in marketing, proposals, communications, or a related environment
• AEC industry experience is desired but not required
• Excellent writing, editing, and proofreading capabilities
• Working knowledge of Microsoft Office (Word, PowerPoint, Excel) and Adobe InDesign 
• Strong graphic sensibility and understanding of layout and formatting

You don’t need to come in as a proposal expert. You do need to be curious, adaptable, and motivated by helping others succeed. If you’re excited about contributing to a team that takes pride in its work and wants you to grow with it, this could be a strong fit. Submit your resume and a cover letter that tells us not why you’re technically right for the role, but why you’re personally the best to help us achieve collective success.