Proposal Coordinator

Summit Design and Engineering Services, Inc. is searching for a skilled Proposal Coordinator to join our Marketing team! This role is a hybrid position and is based out of our Raleigh, NC office.

The Proposal Coordinator/Proposal & Graphics Coordinator will contribute to the planning and implementation of marketing and communications initiatives.

We are seeking a creative and detail-oriented Proposal Coordinator and Proposal & Graphics Coordinator to support business development and marketing efforts within our Architecture/Engineering/Construction (A/E/C) firm. This role combines marketing coordination, proposal development, and strong graphic design capabilities to create compelling visual and written content that supports brand growth and project pursuits.

Responsibilities:

Marketing & Business Development Support

• Assist with the preparation of proposals, qualifications (RFQs/RFPs), and interview presentations
• Coordinate with technical staff to gather content for marketing materials
• Maintain and update marketing databases, project sheets, and resumes
• Support pursuit strategies and deadline-driven submissions

Graphic Design & Visual Communication

• Design and produce marketing collateral including brochures, presentations, infographics, and digital content
• Ensure brand consistency across all materials
• Create visual layouts for proposals and presentations to enhance readability and impact
• Develop graphics for social media, website updates, and email campaigns

Content Development

• Write, edit, and proofread marketing content
• Develop project descriptions, case studies, and award submissions
• Assist with website and social media content updates

Brand & Communications

• Support internal and external communications initiatives
• Help maintain brand standards and templates
• Coordinate marketing campaigns and events (conferences, trade shows, etc.)

Qualifications:

• 0- 5 years of experience in marketing, preferably in the A/E/C industry
• Bachelor’s degree in Marketing, Communications, Graphic Design, or related field.
• Experience with proposal development (highly preferred)
• Excellent writing, editing, and proofreading skills
• Ability to manage multiple deadlines in a fast-paced environment
• Strong attention to detail and organizational skills
• Proficiency in Adobe Creative Suite (InDesign, Illustrator, Photoshop), Microsoft Office
• Graphic design skills
• Creative thinking ability with strong visual communication skills
• Colloborative personality that is capable of working with technical teams
• Proactive and adaptable