Proposal Admin

Job Description

Title:

Proposal Administrator

FLSA Status:

Exempt

Date Created/Last Evaluated:

6/30/26

Reports to:

Director of Sales and Marketing

Department:

Sales & Marketing

Employment Status:

Full-time

Supervisory Responsibilities:

No

Location:

S1

Salary:

NA

Summary:

Supports the organization's sales growth by owning the end-to-end proposal and RFP development process, ensuring high-quality, timely responses that align with customer requirements and SEECO's strategic objectives.

Qualification Requirements:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Minimum Qualifications:

• Bachelor's degree in business, communications, or a related field.
• Familiarity with CRM systems and reporting tools preferred.
• Experience in proposal writing or sales support in a manufacturing or technical environment preferred.

Knowledge, Skills and Abilities:

• Excellent interpersonal, written, and verbal communication skills.
• Highly organized with exceptional attention to detail.
• Capable of managing time and priorities effectively in a fast-paced environment.
• Collaborative mindset with the ability to work independently.
• Proficient with Microsoft Office Suite; experience with proposal or CRM software a plus.

Supervisory Responsibilities:

NA

Essential Functions:

• Own the proposal development process from initial receipt through final submission, ensuring accuracy, completeness, and on-time delivery.
• Work with the sales, marketing, and operations departments to solicit, review, and write responses to RFPs and customer inquiries.
• Review quotation orders and resolve order acceptance issues in coordination with the sales team.
• Consult with customers to understand proposal needs, clarify requirements, and ensure alignment with SEECO's product capabilities.
• Maintain a library of proposal templates, standard content, and past submissions to improve efficiency and consistency.
• Track proposal outcomes and provide feedback to the sales team and Director of Sales and Marketing.
• Special projects or analysis to support requests as needed.
• Follow SEECO's safety and quality guidelines.
• Other duties as assigned.

Growth and Progression Path:

This role offers a defined career path within the Sales & Marketing department based on demonstrated performance, skills, and organizational contribution:

• Sales and Marketing Coordinator - entry-level support for sales and marketing programs and events.
• Proposal Administrator (current role) - owns the proposal and RFP process for the sales team.
• Territory Manager - manages an assigned geographic territory and drives revenue growth; typically requires demonstrated sales aptitude and product knowledge.
• Director of Sales and Marketing - leads the full sales and marketing function; typically requires 5+ years of management experience.
• Advancement is supported through on-the-job training, product knowledge development, and performance evaluations conducted in partnership with the Director of Human Resources.

Physical Demands:

• Must be able to lift up to 25 lbs.
• Able to stand, walk, bend and reach for extended periods of time.

Work Environment:

Primarily office environment. Occasional visits to the manufacturing floor and customer sites require PPE such as steel toe boots and safety glasses.

The above statements are intended to describe the general nature and level of work being performed by individuals assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties and skills required of the position. All employees may have other duties assigned at any time.

Rev. 6/30/2026

SEECO – Proposal Administrator Job Description