Support fire and security projects by preparing bid and project documents, tracking submittals, change orders, materials, permits, and billing; coordinate schedules, handovers, tools, and administrative tasks to ensure on-time, on-budget completion and high customer satisfaction.
THE POSITION IN A NUTSHELL
Sciens Building Solutions is seeking a Project Coordinator responsible for supporting our fire and security project businesses. Working with project managers, field technicians, and other team members, this role will help ensure that projects are completed on time and on budget. The Project Coordinator will track and document various elements of our projects while focusing on achieving a high level of customer satisfaction.
WHAT YOU'LL BE DOING (and doing well!)- Preparation of registration and pre-qualification, bid documents, bond orders, project documents, and project closeouts.
- Creation and tracking of project submittal packages.
- Provide support to both sales and operations teams.
- Coordinate daily schedule changes to address customer and company needs.
- Track and report on change orders and project closeouts.
- Assist with project billing and status reviews.
- Assist project manager with material requisition, tracking, and delivery.
- Coordinate and maintain project material delivery schedule.
- Maintain a log of back ordered material with expected deliver dates.
- Coordinate between solutions and service departments to ensure a smooth handover of projects.
- Maintain a master list of company-supplied tools for each solutions technician.
- Coordinate with purchasing for any replacement or additional tools required.
- Assist operations manager with accounts receivable issues.
- Track and submit for Project Permits.
- Participate in monthly WIP meetings and take notes and distribute action items.
- Assist with various administrative tasks as needed.
- High school diploma or equivalent.
- 1-2 years of construction administrative assistant experience preferred.
- Intermediate computer skills, including Microsoft Office required.
- Excellent customer service and follow up skills.
- Strong organizational skills.
- Possess sound decision-making skills.
- Ability to encourage and motivate people with a positive attitude.
- Ability to escalate difficult inquiries or problems to managers.
- Strong communication and reading skills, along with excellent organizational abilities.
- Ability to complete projects independently.
- Reliable transportation, driver’s license, insurance.
WHAT WE'RE BRINGING TO THE TABLE
- Competitive salary based on qualifications.
- Paid time off plan and holidays.
- 401(k) matching.
- Short term and long-term disability.
- Medical, dental, and vision plans with options.
- Life insurance.
- Professional career development opportunities.
- Tuition reimbursement.
Similar Jobs
eCommerce • Healthtech • Pet • Retail • Pharmaceutical
Lead medical operations for Chewy's remote veterinary care services, overseeing clinical quality, virtual care delivery, SOPs, staffing strategy, cross-functional alignment, and program growth for telemedicine, triage, and emerging virtual offerings.
eCommerce • Healthtech • Pet • Retail • Pharmaceutical
Administer and optimize Oracle EPM Cloud Planning (Workforce, Capital, Financials, Strategic Modeling). Manage Dev/Test/Prod environments, migrations, deployments, and updates. Configure metadata, hierarchies, security, forms, business rules and calculation scripts. Build and maintain integrations (Data Integration, REST APIs, EPM Integration Agent, flat files). Monitor performance, troubleshoot issues, automate processes, and partner with Finance/FP&A/Accounting/IT to support budgeting, forecasting, reporting, governance, testing, documentation, and end-user training.
Top Skills:
Data IntegrationData WarehouseEpm AutomateEpm Integration AgentErp SystemsEtl ToolsGroovyHyperion PlanningOracle Epm Cloud PlanningRest ApisSQLStrategic Modeling
eCommerce • Healthtech • Pet • Retail • Pharmaceutical
Maintain accurate inventory logs, transfer and stock materials, oversee movement of finished product to shipping, perform weekly counts, update inventory systems, receive and organize supplies, conduct outbound quality checks, and manage FIFO rotation.
Top Skills:
WindowsOutlookSlackZoom
What you need to know about the Charlotte Tech Scene
Ranked among the hottest tech cities in 2024 by CompTIA, Charlotte is quickly cementing its place as a major U.S. tech hub. Home to more than 90,000 tech workers, the city’s ecosystem is primed for continued growth, fueled by billions in annual funding from heavyweights like Microsoft and RevTech Labs, which has created thousands of fintech jobs and made the city a go-to for tech pros looking for their next big opportunity.
Key Facts About Charlotte Tech
- Number of Tech Workers: 90,859; 6.5% of overall workforce (2024 CompTIA survey)
- Major Tech Employers: Lowe’s, Bank of America, TIAA, Microsoft, Honeywell
- Key Industries: Fintech, artificial intelligence, cybersecurity, cloud computing, e-commerce
- Funding Landscape: $3.1 billion in venture capital funding in 2024 (CED)
- Notable Investors: Microsoft, Google, Falfurrias Management Partners, RevTech Labs Foundation
- Research Centers and Universities: University of North Carolina at Charlotte, Northeastern University, North Carolina Research Campus
