Plans, coordinates, and leads internal employee events, team offsites, community gatherings, and merchandise programs. Manages event vendors, contract negotiations, budgets, facilities coordination, vendor performance, and process improvements. Partners with managers and cross-functional teams to align event objectives, improve employee experiences, and handle unforeseen challenges. Builds vendor databases and supports global event approval processes.
Veeva Systems is a mission-driven organization and pioneer in industry cloud, helping life sciences companies bring therapies to patients faster. As one of the fastest-growing SaaS companies in history, we surpassed $3B in revenue in our last fiscal year with extensive growth potential ahead.
At the heart of Veeva are our values: Do the Right Thing, Customer Success, Employee Success, and Speed. We're not just any public company – we made history in 2021 by becoming a public benefit corporation (PBC), legally bound to balancing the interests of customers, employees, society, and investors.
As a Work Anywhere company, we support your flexibility to work from home or in the office, so you can thrive in your ideal environment.
Join us in transforming the life sciences industry, committed to making a positive impact on its customers, employees, and communities.
We are seeking an experienced and highly organized Employee Event Program Manager. In this role, your main priority is to streamline, centralize, and lead the planning, coordination, and execution of internal employee events and programs. The Employee Event Program Manager will serve as a key partner to internal teams and leaders, offering strategic support and hands-on guidance for planning group offsites. Additionally, this role is responsible for improving the company merchandise “swag” experience and offerings for new hires, existing employees, and customer gifting, and encouraging meaningful connections of Veevans throughout the globe through local community events.
What You’ll Do
- Source, evaluate, and manage external vendors suited for team offsites to ensure alignment with group size, event objectives, and budget.
- Lead contract negotiations with vendors, including hotels, transportation providers, restaurants, and other event partners to secure favorable terms, pricing, and service levels.
- Track vendor performance and maintain a database of trusted partners.
- Partner with facilities teams to support on-site event setup, signage, and workspace accommodations.
- Work closely with internal managers to align event goals.
- Facilitate event debriefs and gather feedback to continuously improve vendor selection and process.
- Evaluate existing vendor relationships, merchandise offerings, and processes to ensure the company merchandise “swag” is of high quality and a provides a peerless experience.
- Coordinate the approval process for the local community holiday and summer parties throughout the globe.
Requirements
- 5+ years of experience in planning, executing, and evaluating events and meetings.
- Demonstrated ability to negotiate contracts, manage vendor relationships, and secure favorable terms with venues and suppliers.
- Proactively worked to identify trends, anticipate needs, and build events that are aligned with internal customer needs.
- Excellent organizational skills, experience managing multiple projects simultaneously, strong attention to detail.
- Built collaborative cross-functional partnerships within the business. Comfortable advising, and pushing back as appropriate, with managers at all levels of the organization.
- Demonstrated success in addressing challenges and adapting to unforeseen circumstances during event planning and execution.
- Must live within commutable distance to the Veeva Boston office.
Nice to Have
- Existing contacts and experience planning events in locations with US Veeva offices (Pleasanton, Boston, New York City, Columbus, Pleasanton, Madison)
- Demonstrated experience building processes and database of vendors from the ground up.
Interviewing with Veeva
- Follow the application process and submit your resume.
- Within 3 days, you will receive a link to a personality assessment administered by a third party.
- Once you complete the assessment, our team will review your full application package and follow up via email with our decision.
- If moving to the interview stage, the process is as follows:
- A conversation with the hiring manager
- A practical case exercise
- A final conversation with our group's Senior Leader.
- Once all interviews are complete, the manager will be in touch with a final decision.
We value your time and believe in a transparent hiring process. Here is the process you can expect.
Perks & Benefits
- Medical, dental, vision, and basic life insurance
- Flexible PTO and company paid holidays
- Retirement programs
- 1% charitable giving program
Compensation
- Base pay: $75,000 - $125,000
- The salary range listed here has been provided to comply with local regulations and represents a potential base salary range for this role. Please note that actual salaries may vary within the range above or below, depending on experience and location. We look at compensation for each individual and base our offer on your unique qualifications, experience, and expected contributions. This position may also be eligible for other types of compensation in addition to base salary, such as variable bonus and/or stock bonus.
#LI-Remote#LI-MidSenior
Veeva’s headquarters is located in the San Francisco Bay Area with offices in more than 15 countries around the world.
Veeva is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity or expression, religion, national origin or ancestry, age, disability, marital status, pregnancy, protected veteran status, protected genetic information, political affiliation, or any other characteristics protected by local laws, regulations, or ordinances. If you need assistance or accommodation due to a disability or special need when applying for a role or in our recruitment process, please contact us at [email protected].
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