Process and review multi-frequency payrolls, validate timesheets and wage calculations, maintain payroll records, handle garnishments, support tax filings and year-end reporting, audit transactions, prepare payroll reports, and resolve employee payroll inquiries while ensuring regulatory compliance.
Payroll Specialist
General Job Summary: The Payroll Specialist is responsible for processing payroll accurately and timely for multiple pay groups while ensuring compliance with federal, state, and local regulations. This position serves as the primary point of contact for payroll-related inquiries and is responsible for maintaining payroll records, preparing reports, supporting audits, and assisting with payroll tax filings and year-end activities. The Payroll Specialist partners closely with Human Resources and Finance to ensure payroll processes are efficient, accurate, and compliant.
Primary Job Responsibilities:
Education and Experience
Physical Requirements
Primary Job Responsibilities:
- Process and review bi-weekly, semi-monthly, and monthly payrolls.
- Review/validate data which affects payroll, including timesheet discrepancies and wage calculations
- Verify employee information including direct deposit and tax forms
- Prepare payroll reports for finance, HR, and leadership teams
- Audit payroll transactions and identify discrepancies or process improvements
- Maintain employee payroll records and ensure confidentiality of sensitive information
- Process wage garnishments and liens in accordance with applicable federal and state laws.
- Research, analyze, and resolve payroll-related issues and inquiries.
- Communicate with employees and other departments in a professional manner to answer questions and resolve problems.
- Assist with quarterly payroll tax filings and year-end reporting, including Forms W-2.
- Ensure compliance with federal, state, and company payroll policies
- Establish payroll tax accounts and configure state tax codes within UKG while maintaining knowledge of applicable state payroll regulations and requirements.
- Coordinate with HR and Finance departments on payroll changes and updates
- Develop and document payroll procedures and internal controls
- Other tasks as assigned.
Education and Experience
- Associate's degree required; Bachelor's degree in Accounting, Finance, Business Administration, or a related field preferred.
- 3+ years of payroll processing experience.
- Ability to quickly learn and utilize all necessary software programs. Preferred experience in UKG Ready.
- Proficient in Microsoft Excel, including pivot tables, VLOOKUP/XLOOKUP, and basic data analysis functions.
- Ability to multi-task and work under tight deadlines with flexibility.
- Excellent customer service skills are required.
- Provide timely and professional customer service to employees and managers regarding payroll matters.
- Attention to detail, well-developed written and verbal communication skills, ability to take initiative, as well as excellent time management and prioritization abilities is required.
Physical Requirements
- Work consistently requires walking, standing, sitting, lifting, reaching, stooping, bending, pushing, and pulling.
- Prolonged periods of sitting and working at a computer.
- Ability to occasionally lift up to 10 pounds.
- Ability to concentrate on details.
Tryon Medical Partners Charlotte, North Carolina, USA Office
Charlotte, NC, United States, 28202
Similar Jobs
Big Data • Information Technology • Productivity • Software • Analytics • Business Intelligence • Consulting
Lead end-to-end US and Canadian payroll for a multi-entity, multi-state/province workforce. Process bi-weekly and semi-monthly payrolls, complex payments (equity, bonuses, severance), ensure tax and regulatory compliance, partner with HR/Finance and external vendors, drive payroll process automation and AI initiatives, audit and reconcile payroll data, and serve as the primary employee payroll SME.
Top Skills:
Adp Workforce NowAutomation ToolsGenerative AiExcelUkg PayrollWorkday
HR Tech • Information Technology • Professional Services • Sales • Software
Provide first-line technical and payroll support to SaaS customers, resolving tax, reconciliation, benefits, compliance, and system issues. Investigate and escalate complex cases, communicate progress clearly, educate customers on platform adoption, maintain support content, run managed-service payrolls, and meet individual and team KPIs. The role requires extensive multi-state US payroll expertise, accurate reconciliations, knowledge of legislation, strong communication, and the ability to work EST from an authorized state.
Top Skills:
APIsAsanaHrisSaaSSlackZendesk
HR Tech • Payments
Processes weekly, semi-monthly, and custom payrolls for small-business clients. Calculates paychecks, audits tax and timekeeping records, validates time and attendance data, enters new hires and payroll changes, processes garnishments and levies, resolves out-of-balance conditions, inspects payroll reports, and prepares management reports. Provides client-facing payroll expertise and service while meeting tight deadlines and maintaining accurate employee records.
Top Skills:
Automated Payroll SystemsExcelMicrosoft OutlookMicrosoft WordPayroll CentralSaas Payroll SystemsTlm
What you need to know about the Charlotte Tech Scene
Ranked among the hottest tech cities in 2024 by CompTIA, Charlotte is quickly cementing its place as a major U.S. tech hub. Home to more than 90,000 tech workers, the city’s ecosystem is primed for continued growth, fueled by billions in annual funding from heavyweights like Microsoft and RevTech Labs, which has created thousands of fintech jobs and made the city a go-to for tech pros looking for their next big opportunity.
Key Facts About Charlotte Tech
- Number of Tech Workers: 90,859; 6.5% of overall workforce (2024 CompTIA survey)
- Major Tech Employers: Lowe’s, Bank of America, TIAA, Microsoft, Honeywell
- Key Industries: Fintech, artificial intelligence, cybersecurity, cloud computing, e-commerce
- Funding Landscape: $3.1 billion in venture capital funding in 2024 (CED)
- Notable Investors: Microsoft, Google, Falfurrias Management Partners, RevTech Labs Foundation
- Research Centers and Universities: University of North Carolina at Charlotte, Northeastern University, North Carolina Research Campus
