Office Manager

Responsibilities:

• Administrative Support
• Manage daily office operations, including scheduling, correspondence, and record-keeping.
• Maintain office supplies, equipment, and vendor relationships to ensure smooth workflow.
• Serve as the primary point of contact for internal staff and external visitors.
• Assist leadership with drafting reports, preparing presentations, and organizing company documents.


• Human Resources Support
• Assist with new hire onboarding, including preparing paperwork, coordinating orientation, and maintaining personnel files.
• Track employee attendance, PTO requests, and policy compliance.
• Support HR in maintaining company records, training documentation, and benefits enrollment.
• Help organize employee communications, events, and culture initiatives.


• Accounting & Financial Support
• Process incoming invoices, receipts, and expense reports for accuracy and coding.
• Assist with accounts receivable tracking and payment processing.
• Reconcile basic financial data and support the month-end close process.
• Coordinate with project managers and accounting staff to resolve minor billing or payment discrepancies.


• Process & Operations
• Identify and recommend opportunities to improve office workflows and procedures.
• Support compliance with company policies, safety documentation, and audit requirements.
• Provide ad hoc support to leadership and project teams as needed.

Qualifications:

• Education & Experience
• Associate degree in Accounting, Business Administration, or related field required; Bachelor’s degree preferred.
• Minimum 2-4 years of accounts receivable or billing experience, with at least 1 year in the construction industry highly preferred.


• Technical Skills
• Proficiency with QuickBooks, Sage, Viewpoint, or similar construction accounting software.
• Strong working knowledge of Microsoft Excel (pivot tables, formulas, data tracking) and other MS Office applications.
• Ability to learn and adapt to new software systems quickly.


• Key Competencies
• High level of accuracy and attention to detail in data entry, record-keeping, and reconciliation.
• Strong written and verbal communication skills to interact professionally with clients, project teams, and vendors.
• Proven ability to manage multiple tasks, prioritize deadlines, and work independently with minimal supervision.
• Strong problem-solving skills and a proactive approach to identifying and resolving issues.
• Commitment to maintaining confidentiality of sensitive financial information.