Human Resources Assistant

The Human Resources Assistant will have access to sensitive information, including employee records, compensation information, benefits information, personnel documentation, and potentially other confidential business information.

The employee must:

• Maintain strict confidentiality.
• Access information only when authorized and required.
• Follow company privacy and information-security policies.
• Properly store and dispose of confidential records.
• Avoid discussing confidential employee matters with unauthorized individuals.
• Follow applicable employment and privacy requirements.
• Report potential privacy or security concerns according to company procedures.

Qualifications

Required Qualifications

• High school diploma or equivalent.
• Previous administrative, human resources, office, customer service, or related experience.
• Strong organizational and time-management skills.
• Excellent verbal and written communication skills.
• Strong attention to detail.
• Ability to maintain confidential information.
• Proficiency with computers and standard office software.
• Ability to manage multiple priorities and deadlines.
• Strong interpersonal and customer-service skills.
• Ability to work independently and collaboratively.
• Professional judgment and discretion.

Preferred Qualifications

• Associate's or bachelor's degree in Human Resources, Business Administration, or a related field.
• 1–3 years of HR or administrative experience.
• Experience working with an HRIS.
• Experience with applicant tracking systems (ATS).
• Experience in healthcare or another regulated industry.
• Familiarity with employment-related documentation and HR processes.
• Experience supporting employee benefits administration.
• Experience working in a remote or hybrid organization.

Technology Skills

The HRA should be comfortable using:

• HR Information Systems (HRIS)
• Applicant Tracking Systems (ATS)
• Microsoft Excel
• Microsoft Word
• Microsoft Outlook
• Microsoft PowerPoint
• Google Workspace
• Electronic document-management systems
• Video-conferencing platforms
• Internal communication systems

Core Competencies

• Confidentiality and discretion
• Organization
• Attention to detail
• Communication
• Customer service
• Time management
• Problem-solving
• Data accuracy
• Professionalism
• Teamwork
• Adaptability
• Accountability
• Initiative
• Follow-through

Performance Expectations

Performance may be evaluated based on:

• Accuracy of employee records.
• Timely completion of HR administrative tasks.
• Quality and accuracy of data entry.
• Responsiveness to employee and candidate requests.
• Successful coordination of onboarding and recruiting activities.
• Confidentiality and appropriate handling of sensitive information.
• Compliance with company policies and HR procedures.
• Communication and professionalism.
• Ability to meet deadlines.
• Collaboration with the People & Culture team and other departments.

Working Environment

This position may be performed in an office, hybrid, or remote environment depending on business requirements.

The HRA may spend significant portions of the workday:

• Working at a computer.
• Communicating with employees and candidates.
• Managing confidential documentation.
• Participating in virtual and in-person meetings.
• Coordinating multiple administrative tasks.
• Working with HR systems and databases.

Physical Requirements

• Ability to sit and work at a computer for extended periods.
• Ability to use a keyboard, mouse, telephone, and standard office equipment.
• Ability to read information displayed on a computer screen.
• Ability to communicate effectively with employees, candidates, and management.
• Reasonable accommodations will be provided to qualified individuals with disabilities in accordance with applicable law.

Schedule

Schedule: [Insert Schedule]

The position may require occasional schedule flexibility to support employee meetings, recruiting activities, onboarding, or other business needs.

Compensation and Benefits

Benefits may include healthcare coverage, paid time off, retirement benefits, professional-development opportunities, and other benefits offered by Wellvana, subject to eligibility and applicable company policies.

Equal Employment Opportunity

Wellvana is committed to providing equal employment opportunities to qualified individuals and maintaining a professional, respectful, and inclusive workplace.

Disclaimer

This job description describes the general nature and level of work expected for the Human Resources Assistant position. It is not intended to be an exhaustive list of all duties, responsibilities, qualifications, or working conditions. Responsibilities may change based on business needs.