The Facilities Operation Assistant coordinates administrative tasks, manages vendor relationships, and maintains an organized workplace. Responsibilities include scheduling, invoicing, security management, and providing operational support.
JOB DESCRIPTION
In this role the Facilities Operation Assistant will play a pivotal role in ensuring the smooth operation of our UL Solutions Raleigh/Durham location. This position supports the Facilities Manager and broader operations team by coordinating daily administrative tasks, managing vendor relationships, and maintaining a safe, efficient, and well-organized workplace environment.
RESPONSIBILITIES
#LI-MB1
#LI-Onsite
QUALIFICATIONS
This is an onsite position in our Durham/Raleigh office.
What we offer:
In this role the Facilities Operation Assistant will play a pivotal role in ensuring the smooth operation of our UL Solutions Raleigh/Durham location. This position supports the Facilities Manager and broader operations team by coordinating daily administrative tasks, managing vendor relationships, and maintaining a safe, efficient, and well-organized workplace environment.
RESPONSIBILITIES
- Schedule events, event setups and caterers.
- Manage vendor relationships as well as scheduling the completion of vendor contracted work.
- Assist with invoicing
- Create and maintain purchase orders
- Manage security access rights, request new security badges, issue temporary badges,
- Maintain inventory of break room and office supplies.
- Receive work orders and facilitate through proper channels and team members.Ensure daily collection of USPS mail and communicate with appropriate personnel.
- Provide general administrative and operational support as directed by leadership or requested by team members
- May be required to operate a company vehicle for business-related tasks.
- Read and follow the Underwriters Laboratories Code of Conduct and follow all physical and digital security practices.
#LI-MB1
#LI-Onsite
QUALIFICATIONS
- Higher Secondary Education plus generally two or more years of related administrative assistant experience.
- Excellent Communication skills
- Ability to manage a large workload
- Strong organizational skills
- Demonstrated ability to use various PC-based software packages for basic word processing, graphics and spreadsheets.
- Ability to lift and/or move up to 20lb assisted ad unassisted.
This is an onsite position in our Durham/Raleigh office.
What we offer:
- Total Rewards: This position is eligible for annual bonus compensation with a target payout of 5% of the base salary. This position also provides health benefits such as medical, dental and vision; wellness benefits such as mental and financial health; and retirement savings (401K) commensurate with the standard rewards offered in each individual location or country. We also provide full-time employees with paid time of including vacation (15 days), holiday including floating holidays (12 days) and sick time off (72 hours).
Top Skills
Graphics
Pc-Based Software Packages
Spreadsheets
Word Processing
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