Executive Assistant to the Managing Director (Remote)

This is a remote position.

This is a position within Haldren and not with one of our clients.

This fully remote senior role provides dedicated executive support to the Managing Director of an international executive search firm, with a focus on organisation, prioritisation, and operational follow-through across a fast-paced and demanding schedule. Given the global nature of the business, availability across time zones is an important aspect of the role and a degree of schedule flexibility, including occasional evenings, is required.

This is a new role within a fast-paced, growing organisation, with a defined initial budget. It is well suited to someone who enjoys building structure, setting up processes, and helping shape a function from the ground up. As the role becomes established and demonstrates impact, compensation can be reviewed.

Key Responsibilities

• Manage the MD's calendar, schedule and daily priorities to ensure time and attention are directed effectively
  
• Track commitments, decisions and action items to ensure consistent follow-through
  
• Prepare agendas, briefing documents and meeting notes with clear action tracking
  
• Manage correspondence and stakeholder communication on behalf of the MD with discretion and professionalism
  
• Plan, coordinate and run meetings on behalf of the MD, including preparation, facilitation and post-meeting follow-through
  
• Coordinate research initiatives and team projects, ensuring clarity of brief, progress tracking and timely delivery
  
• Delegate and direct tasks across internal teams on the MD's behalf, ensuring accountability and follow-through
  
• Liaise with and oversee relevant team members to keep cross-functional workstreams aligned and on track
  
• Coordinate with internal teams and external stakeholders across multiple time zones to support the MD's engagements and obligations
  
• Maintain confidential records, contracts and documentation across shared systems
  
• Anticipate requirements and proactively resolve issues before they escalate
  

• Substantial experience supporting at MD or C-suite level, ideally within professional services, consulting or executive search
  
• Demonstrated ability to manage complex, high-variability schedules and competing priorities
  
• Experience coordinating teams, projects and research workstreams in a senior support capacity
  
• Confident chairing or facilitating meetings and driving outcomes
  
• Strong written and verbal communication skills to a professional services standard
  
• Highly organised with reliable follow-through and strong attention to detail
  
• Sound independent judgement in prioritisation and escalation
  
• Absolute discretion with confidential information
  
• Comfortable working across international time zones with flexibility around schedule when required
  
• Self-directed and effective working remotely
  
• Proficient with business productivity tools and able to adapt to new systems quickly
  

• Competitive remuneration commensurate with experience
  
• Remote work arrangement, South Africa-based
  
• Medical aid contribution
  
• Paid annual and sick leave
  
• All South African public holidays observed
  
• Direct access to senior leadership