Bookkeeper

The Bookkeeper keeps the company’s financial records accurate, current, and organized. You’ll handle day-to-day transaction processing, reconcile accounts, and prepare clean data for management and outside accountants. This role suits someone who is detail-oriented, trustworthy with sensitive financial information, and comfortable working independently in cloud-based accounting systems.

Key responsibilities

• Record and categorize daily financial transactions accurately in the accounting system
• Process accounts payable, including entering vendor bills, verifying invoices, and preparing payments for approval
• Manage accounts receivable, including creating and sending invoices, applying payments, and following up on overdue balances
• Reconcile bank accounts, credit cards, and other accounts monthly, and investigate discrepancies
• Prepare and post journal entries, accruals, and adjustments as directed
• Process payroll data or coordinate with the payroll provider, and maintain payroll records
• Track and code employee expenses and reimbursements against company policy
• Prepare monthly financial reports such as profit and loss statements, balance sheets, and cash flow summaries
• Maintain organized digital records, receipts, and supporting documentation
• Assist with sales tax, 1099 preparation, and year-end close activities
• Support budgeting, forecasting, and audit requests by assembling requested records
• Flag unusual transactions, errors, or control gaps to management promptly
• Keep financial data confidential and follow internal controls

Required qualifications

• 2+ years of bookkeeping or accounting experience
• Proficiency with accounting software such as QuickBooks Online, Xero, or similar
• Solid understanding of double-entry bookkeeping, reconciliations, and basic accounting principles
• Strong Excel or Google Sheets skills
• Exceptional attention to detail and accuracy with numbers
• Ability to meet deadlines, especially during month-end and year-end close
• Clear written communication and the ability to work independently

Preferred qualifications

• Associate or bachelor’s degree in accounting, finance, or a related field
• Certified Bookkeeper credential or similar certification
• Experience with payroll platforms, expense tools, or bill pay systems
• Experience supporting multiple entities or working with outside CPAs
• Prior experience in a remote finance role

Work environment and requirements

• Secure, private workspace and reliable high-speed internet
• Availability during standard business hours, with some flexibility around month-end close
• Strict discretion with confidential financial and employee information

Success measures
Accuracy of records, timeliness of monthly close, clean reconciliations, and readiness for tax filings and audits.