Administrative Associate

Agency

Division

Job Classification Title

Position Number

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About Us

The NC Department of Adult Correction is one of the largest state agencies with more than 14,000 employees. It is responsible for safeguarding and preserving lives and property through prevention, protection, and preparation as well as the care, custody, and supervision of all adults sentenced for violating North Carolina laws. This department includes state prisons with custody, healthcare, and facility operations staff as well as probation/parole officers who supervised sentenced people in the community. Other divisions include Administration, Health Services, Rehabilitation & Reentry, Special Operations and the Post-Release Supervision & Parole Commission. We have a mission that matters!

Description of Work

Knowledge Skills and Abilities/Management Preferences

Employees in this class assigned to the mailroom with primary assigned duties of processing all outgoing and incoming facility mail including all offender mail, publications and packages

Key Duties Include:

- This position will be responsible for picking up and preparing the outgoing mail from facility by screening, logging, stamping and delivering the mail to the local post office.

- This position will also be responsible for picking up daily incoming mail from the post office and returning to the facility with it to screen, process and deliver to facility staff/offenders.

- Clerical duties assigned to this position will include but are not limited to utilizing office machines and equipment such as a computer and word processor, fax machines, copiers, calculators and electronic typewriter.

- The position gathers information through the use of the OPUS (Offender Population Unified System) mainframe system and OPUS on-line Web-based application.

Knowledge Skills and Abilities/Management Preferences

Salary Range: $31,200.00 - $51,249.00

Candidates now meet the minimum qualifications of a position if they meet the minimum education and experience listed on the vacancy announcement.

The Knowledge, Skills, and Abilities (KSAs)/ Management Preferences are not required. Applicants who possess the following skills are preferred:

• Documented knowledge of clerical/secretarial skills

• Documented knowledge in the use of office machines

• Documented knowledge in computer skills using Microsoft Office

The Posting Will Close At 11:59 P.M. The Night Before The End Date

State Benefits Information:

The State of North Carolina offers a comprehensive benefits package including:

·       Health Insurance options

·       Retirement Plans

·       NC Flex Supplemental Benefits

·       Paid Vacation, Sick, and Community Service Leave

·       Paid Parental Leave

Visit the State Benefits website for additional information.

Note to Current State Employees:

The salary grade for this position is NC02.  State employees are encouraged to apply for positions of interest even if the salary grade is the same as, or lower than, their current position.  If selected for this position, a new salary will be recalculated taking into consideration the quantity of relevant education and experience, funding availability, and internal equity.  Based upon these factors, a pay increase May result.

About The Division of Institutions:

The Division of Institutions manages the daily operations of all state-operated prison facilities across North Carolina. Facilities are categorized by custody levels (minimum, medium, close) and house individuals serving sentences for felony convictions. The division provides safety, security, and rehabilitative services through trained custody staff, program facilitators, and administrative personnel.

Supplemental Application Information:

Application Process

NCDAC uses the Merit-Based Recruitment and Selection Plan to fill positions with the most qualified individuals. Hiring salary will be based on relevant qualifications, internal equity, and budgetary considerations pertinent to the advertised position.

Applicants must complete the application in full. Resumes will not be accepted in lieu of completing the State application. Applications must include:

·       Complete education history (including high school)

·       Full work experience details

·       Certificates and licenses, if applicable

·       Education must be from appropriately accredited institutions.

·       Information provided must support responses to supplemental questions. Incomplete applications may impact screening and salary determination.

·       Applicants may be subject to a criminal background check and drug screen.

If multiple applications are submitted, only the most recent application received before the closing date will be considered.

Education Equivalency Verification

The State of North Carolina/Office of State Human Resources (OSHR) uses the National Association of Credential Evaluation Services (NACES) as a referral resource for applicants who need to have their credentials certified as equivalent. For a list of organizations that perform this specialized service, please visit the NACES membership website at https://www.naces.org/members.

Veterans’ and National Guard Preference

·       Applicants seeking Veteran's Preference must attach a DD-214 Member-4 Form (Certificate of Release or Discharge from Active Duty) to their applications.

·       Applicants seeking National Guard Preference must attach an NGB 23A (RPAS), along with the state application, if they are a current member of the NC National Guard in good standing. 

·       Applicants who are former members of either the NC Army National Guard or the NC Air National Guard, with honorable discharge and six years of creditable service, must attach a copy of the DD 256 or NGB 22, along with the state application.

PREA Requirement

The NC Dept. of Adult Correction must adhere to the US Dept. of Justice Final Rule on the "National Standards to Prevent, Detect, and Respond to Prison Rape." Click this link for information on hiring and promotion prohibition requirements for all positions in the NC Dept. of Adult Correction: PREA Hiring and Promotion Prohibitions

ADA Accommodations

Consistent with the Americans with Disabilities Act (ADA) and the Pregnant Workers Fairness Act (PWFA), NCDAC is committed to the full inclusion of all qualified individuals. If reasonable accommodation is needed to participate in the job application or interview process, please contact the person indicated below.

Minimum Education and Experience

Some state job postings say you can qualify by an “equivalent combination of education and experience.” If that language appears below, then you may qualify through EITHER years of education OR years of directly related experience, OR a combination of both. See the Education and Experience Equivalency Guide for details.

EEO Statement

The State of North Carolina is an Equal Employment Opportunity Employer and dedicated to providing employees with a work environment free from all forms of unlawful employment discrimination, harassment, or retaliation. The state provides reasonable accommodation to employees and applicants with disabilities; known limitations related to pregnancy, childbirth, or related medical conditions; and for religious beliefs, observances, and practices.

Recruiter:

Email:

[email protected]