Administrative Assistant

Mahalo for your interest in this role! Please see the full position description below and click Start Your Application when ready.

SUMMARY:

The successful candidate will thrive in a fast-paced workplace with a talented and committed group of professionals, making a difference working daily on high profile, important government projects.

DUTIES AND RESPONSIBILITIES:

• The successful candidate will be responsible for a full range of activities including but not limited to:
• Create procurement and vendor requests, coordinate the process until under contract.
• Assist with all applications of Microsoft including spreadsheets, documents in Word, MS teams calls and file maintenance, various tracking spreadsheets, supplies.
• Assist Project Managers with editing, and formatting of various correspondence.
• Take meeting notes in Teams calls, prepare meeting minutes and distribute.
• Support project managers, monitors, and Environment Team members with expense report entry and other tasks as needed.
• Coordinate work schedules on calendars, internal and external meetings and calls.
• Work effectively with the project team, clients, internal staff, and subcontractors.
• Create and maintain electronic filing/folders on company server.
• Required to sign non-disclosure agreement for certain projects.
• Preparing communications, such as memos, emails, invoices, monthly status reports, after action reports, and correspondence.
• Assist with paperwork needed for new hires as well as associated vetting process (I-9 verification; collection and distribution of forms, etc.).
• Help with mobilization of new monitors such as booking flights, arranging for a truck rental; booking lodging if needed.
• Perform other professional administrative duties as assigned.

Qualifications:

• B.A. or B.S degree in any field
• At least five years of previous administrative experience
• Strong writing skills

LAUKOA is an Equal Opportunity/VEVRAA federal contractor. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, national origin, disability status, protected veteran status, or any other characteristic protected by law.

LAUKOA offers a best-in-class benefits program including medical, dental, and vision insurance; a 401(k) program with employer match; paid vacation and sick leave; employer-paid basic life and AD&D insurance; an Employee Assistance Program; and a flexible work environment. Additionally, employees can choose from several voluntary benefits including critical illness coverage; accident insurance; identity theft coverage; pet insurance, and more.

LAUKOA gives preference to internal candidates. If no internal candidate meets our qualifications, external candidates will be given consideration.