Handles accounts receivable activities, including posting customer deposits, maintaining ledgers, processing billing correspondence, resolving payment discrepancies, supporting collections, and assisting with accounting operations and process improvements.
Position Summary:
The Accounts Receivable Specialist provides financial, administrative, and clerical support by ensuring the company receives payments and properly records the transactions by posting receipts and resolving discrepancies in an efficient, timely and accurate manner. His/her job description involves taking responsibility for all outstanding payments issues on behalf of the organization. This person will help develop, plan, organize, and implement processes and future strategies to improve cash flow and manage the overall health of the company’s AR.
Essential Duties and Responsibilities:
- Assist with the day-to-day, month end, and year-end operations of the Accounting/Finance Department.
- Accurately post customer deposits for multiple bank accounts and multiple entities daily.
- Process incoming mail concerning billing and invoicing.
- Communicate with clients and internal teams to promptly resolve billing discrepancies and questions.
- Engage management over any AR and collections problems you encounter.
- Maintain accurate accounting ledgers and supporting files as required.
- Assist with process improvement projects as instructed.
Qualifications:
- Associates degree or 2+ years’ experience in AR can substitute for educational requirement.
- Advanced mathematical and logical deduction skills.
- Must have excellent communication and problem-solving skills.
- Proficient in Microsoft Office (especially Excel and Outlook).
- Strong organizational skills and ability to prioritize workload to meet tight deadlines in a fast-paced and dynamic work environment.
- Intermediate to advanced 10-key skills.
- Team player and can collaborate with other teams in the organization.
- Previous industry related experience preferred.
(Reasonable accommodations will be made for otherwise qualified individuals with a disability.)
The above job description is not intended to be an all-inclusive list of duties and standards of the position. Incumbents will follow any other instructions, and perform any other related duties, as assigned by their supervisor.
Similar Jobs
Industrial
Manages accounts receivable, invoicing, payment processing, collections, account reconciliations, billing disputes, aging reports, month-end close support, and financial recordkeeping. Communicates with customers and internal teams to resolve account issues, maintain accurate records, and improve cash flow. Uses Excel and accounting or ERP systems while following accounting procedures and internal controls.
Top Skills:
Erp SystemsExcelMS OfficeNetSuiteOracleQuickbooksSAP
Energy
Handles rental billing, repair invoicing, equipment loss and damage charges, invoice preparation, purchase order tracking, customer collections, EDI submissions, and job closeout activities. Reviews billing accuracy, coordinates with operations, sales, vendors, and customers, and supports monthly accounting close. Requires strong Excel skills, attention to detail, high-volume transaction processing, and at least five years of billing or accounting experience.
Top Skills:
Customer Invoicing PortalsEdiExcelMS Office
Professional Services
Processes customer payments, cash receipts, bank deposits, invoices, and account statements. Reconciles bank activity, monitors aging reports, follows up on overdue accounts, resolves payment issues, conducts credit checks, maintains client records, and supports Finance process improvements. Requires accurate financial recordkeeping, client communication, ERP experience, and proficiency with Microsoft Office and PDF documents.
Top Skills:
Adobe PdfErp Accounting SystemsExcelMicrosoft OutlookMicrosoft WordOracle Netsuite
What you need to know about the Charlotte Tech Scene
Ranked among the hottest tech cities in 2024 by CompTIA, Charlotte is quickly cementing its place as a major U.S. tech hub. Home to more than 90,000 tech workers, the city’s ecosystem is primed for continued growth, fueled by billions in annual funding from heavyweights like Microsoft and RevTech Labs, which has created thousands of fintech jobs and made the city a go-to for tech pros looking for their next big opportunity.
Key Facts About Charlotte Tech
- Number of Tech Workers: 90,859; 6.5% of overall workforce (2024 CompTIA survey)
- Major Tech Employers: Lowe’s, Bank of America, TIAA, Microsoft, Honeywell
- Key Industries: Fintech, artificial intelligence, cybersecurity, cloud computing, e-commerce
- Funding Landscape: $3.1 billion in venture capital funding in 2024 (CED)
- Notable Investors: Microsoft, Google, Falfurrias Management Partners, RevTech Labs Foundation
- Research Centers and Universities: University of North Carolina at Charlotte, Northeastern University, North Carolina Research Campus
