Manage the full-cycle accounts payable process, including invoice verification, vendor setup and records, payment batches, 1099 filings, tax preparation, credit card and Amazon account administration, reconciliations, and month-end close support. Respond to vendor inquiries, resolve discrepancies, maintain confidentiality, support the Controller, and promote accurate, efficient processes with limited supervision.
Job Summary
The Accounts Payable Specialist is responsible for maintaining a full-cycle AP process, that includes invoice processing, vendor management, account reconciliations and payment preparation with a mindset focused on accuracy and efficiency that aligns with Truly Good Foods core values. This role should promote continuous improvement by seeking new and efficient ways of executing tasks, represent integrity, take ownership of duties, deliver results for internal and external customers all while being a positive team member.
Key Responsibilities
Essential Job Duties
- Accurately verify and process vendor invoices in Continia AP software, ensuring proper documentation timely posting to the general ledger in ERP, Microsoft Business Central
- Respond to vendor related inquiries
- Prepare check and EFT payment batches on a weekly basis
- Lead new vendor setup process
- Maintain accurate and consistent vendor records
- Prepare and file 1099s
- Request certificates of liability insurance
- Manage corporate credit card program (Ramp)
- Oversee corporate Amazon account
- Sales & Use Tax preparation and filing (Monthly, Quarterly and Annually)
- Assist in month end close process via unapproved invoice accrual, recording and reconciling of credit card transactions and other entries as needed
- Reconcile AP subledger to general ledger and alleviate discrepancies
- Support Controller through Ad Hoc requests
- Communicate effectively and escalating issues appropriately
- Consistently report to work on time, prepared to perform duties of position
- Meet department productivity standards
- May perform other duties as required
Scope of Responsibility
- This job will have periodic access to confidential data such as financial statements, wages and salaries, product costs, and company plans, designs, and/or programs.
- This job follows standard practices and procedures and is expected to accomplish work assignments with a limited amount of supervision.
Skills, Knowledge and Expertise
Knowledge and Skill Requirements
- Language Ability: Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, financial statements and/or governmental regulations. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public. Ability to read and understand English.
- Math Ability: Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume. Ability to apply concepts of basic algebra and geometry.
- Reasoning Ability: Ability to define problems, collect data, establish facts, and draw valid conclusions. Ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables.
- Computer Skills: To perform this job successfully, an individual should have knowledge of the Microsoft Office Suite, with proficiency in MS Excel and MS Dynamics GP also a plus.
Education and Experience
- Associate’s degree of higher in business, accounting or related field, 4-year degree from College or University is a plus
- Five years plus of accounts payable or related experience/training
- Experience working with Microsoft Business Central and Continia (or other automation) AP Software is a plus
Physical Demands
- While performing the duties of this job, the employee is frequently required to sit for extended periods.
- Frequent, highly concentrated mental and visual alertness is required by this job.
- The employee may occasionally lift and/or move up to 10 pounds.
Work Environment
- Work is performed in a comfortable office environment where disruptions occur infrequently.
- The noise level in the work environment is usually moderate.
Travel Required
- N/A
Benefits
- Affordable healthcare (medical/dental/vision)
- Opportunity to participate in the Health Savings Account (HSA), Health Reimbursement Account (HRA) and Flexible Spending Account (FSA)
- Short Term Disability Insurance paid by the company
- Basic life Insurance equals to your annual salary paid by the company
- Employee Assistance Program, paid by the company
- Long Term Disability Insurance
- The opportunity to purchase additional voluntary insurance coverage for:
- Life Insurance
- Accident
- Whole Life
- Prepaid Legal
- PTO (Paid Time Off)
- 9 Paid Holidays per year
- 401-k Plan (eligible after 6 months of employment)
About
About us:Truly Good Foods has sales and distribution offices in Orlando, Atlanta, Washington DC, Reno, Dallas and Charlotte, NC. Our SQF, Kosher and organic production facility in Charlotte roasts nuts & seeds daily and blends over 60 bulk snack mixes. These facilities also package and re-box many of our items to meet our customers’ varied needs. Charlotte is our corporate headquarters, and is home to purchasing, accounting, and sales & marketing offices.Truly Good Foods is a second-generation family owned business. Our company was founded in 1977 by Jerry and Betty York and is now run by their two daughters, Angela Bauer and Carolyn Bennett. Proud to be a women-owned company, Truly Good Foods is certified in the WBENC and the WOSB. We start by sourcing the highest quality ingredients and then create snacks and mixes bursting with the bold flavors you love. With more than 3,000 snacks in our product line, Truly Good Foods is the ideal snack partner for your business.
Truly Good Foods Charlotte, North Carolina, USA Office
Charlotte, NC, United States
Similar Jobs
Big Data • Information Technology • Software • Analytics • Energy
Processes high-volume purchase order and non-purchase order invoices, verifies coding and approvals, resolves discrepancies, reconciles vendor statements, and maintains accurate vendor records. Handles vendor correspondence, documentation, payment processing, discounts, and compliance checks, including vendor addresses and Federal ID numbers. Supports county payments, month-end close activities, reporting, and efficient accounts payable operations while maintaining confidential records.
Top Skills:
Accounting Software SystemsMS Office
Beauty • Pharmaceutical
Process vendor invoices and employee expense reports, verify documentation and coding, resolve AP and expense inquiries, support payment processing, month-end activities, reporting, audits, and recommend process improvements to ensure compliance and efficiency.
Top Skills:
AribaConcurErpExpense Management SystemsMS OfficeProcurement SystemsSAP
Insurance
Process and reconcile invoices and payments for designated business units, support Insurance Broker Accounting (IBA) and U.S. Cashiering/Treasury activities, resolve account queries, maintain system records and KPI reporting, build stakeholder relationships, ensure compliance with policies and regulations, and contribute to cross-functional projects and data-driven initiatives.
Top Skills:
Applied EpicExcelPowerPointWord
What you need to know about the Charlotte Tech Scene
Ranked among the hottest tech cities in 2024 by CompTIA, Charlotte is quickly cementing its place as a major U.S. tech hub. Home to more than 90,000 tech workers, the city’s ecosystem is primed for continued growth, fueled by billions in annual funding from heavyweights like Microsoft and RevTech Labs, which has created thousands of fintech jobs and made the city a go-to for tech pros looking for their next big opportunity.
Key Facts About Charlotte Tech
- Number of Tech Workers: 90,859; 6.5% of overall workforce (2024 CompTIA survey)
- Major Tech Employers: Lowe’s, Bank of America, TIAA, Microsoft, Honeywell
- Key Industries: Fintech, artificial intelligence, cybersecurity, cloud computing, e-commerce
- Funding Landscape: $3.1 billion in venture capital funding in 2024 (CED)
- Notable Investors: Microsoft, Google, Falfurrias Management Partners, RevTech Labs Foundation
- Research Centers and Universities: University of North Carolina at Charlotte, Northeastern University, North Carolina Research Campus
