Accounts Payable Generalist

About the Job Opportunity

The Accounts Payable Generalist supports the day-to-day operations of the Accounts Payable function and contributes to accurate financial reporting and effective vendor management. Reporting to the Accounts Payable Manager, you will be responsible for invoice processing, vendor communication, payment authorization, and maintaining compliance with accounting policies and procedures. This role is ideal for a detail-oriented professional who takes pride in accuracy, thrives in a fast-paced environment, and is excited to grow their accounting expertise within a mission-driven healthcare technology company.

What You'll Do

Invoice Processing & Reconciliation

Review and process invoices for payment; match invoices to receiving documents and verify accuracy of amounts, dates, account coding, and supporting documentation.

Scan and process all invoices and credits into the document management system with proper classification and filing.

Post invoices into the finance system and maintain accurate general ledger records in accordance with company policies and U.S. GAAP.

Analyze and resolve invoice discrepancies promptly; organize and match returns and/or credit documentation.

Vendor Management & Communication

Interact effectively with vendors on payment inquiries, disputes, and statement reconciliations with professionalism and timeliness.

Research vendor statements and identify discrepancies; communicate with vendors to resolve issues and maintain positive relationships.

Serve as a key point of contact for vendors regarding payment status, invoice questions, and account inquiries.

Payment Processing & Authorization

Generate accounts payable and refund checks following proper authorization and approval protocols.

Process check requests ensuring all appropriate approvals have been received; verify contract coverage specific to each customer.

Perform day-to-day financial transactions including verifying, classifying, and recording accounts payable data accurately and timely.

Reporting & Internal Support

Develop knowledge about the entire AP process to respond to internal and external customer questions and determine appropriate course of action.

Utilize internal reports to effectively communicate with internal and external team members; provide status updates and account information as needed.

Assist other team members as needed to ensure prompt and accurate handling of invoices and payments; support team initiatives for process improvement.

Conform with and abide by all regulations, policies, work procedures, and accounting standards.

What You'll Bring

Your Background

General knowledge of accounting principles and understanding of general ledger accounts and how they relate to invoices.

Proficiency in Microsoft Excel including data entry, formulas, pivot tables, and report generation.

Strong attention to detail and organizational skills with ability to manage multiple priorities accurately.

Ability to work accurately and efficiently in a fast-paced, hybrid team environment.

Strong written and verbal communication skills; comfort interacting with internal and external stakeholders.

High school diploma or equivalent; Associate's degree or experience in accounts payable or accounting preferred.

Preferred

Knowledge of Microsoft Great Plains or similar accounting system.

Prior accounts payable, accounts receivable, or accounts processing experience.

Familiarity with vendor management best practices or customer relationship management.

Who We Want to Meet

Act Like an Owner

You take accountability for the accuracy and timeliness of every invoice you process. You do what you say you're going to do, and when you make a mistake, you own it, learn from it, and move on.

Accountability & Execution, Results Driven

Serve with Purpose

You understand that accurate financial data is the foundation for every decision PartsSource makes. You bring rigor and care to your work because you know it matters to the team and our customers.

Clear & Critical Thinking, Active Listening

Adapt to Thrive

You ask questions constantly, working to increase your knowledge and understanding of the work you do. You aren't afraid to speak up and are willing to take initiative in your role.

Learning Agility, Resilience

Collaborate to Win

You're a team player who takes a positive approach and serves as an enthusiastic promoter of PartsSource to internal and external clients. You support colleagues when volume spikes and contribute to shared team goals.

Team Orientation, Relationship Management

Challenge the Status Quo

You're a problem-solver always looking to find ways to work towards win-win solutions. You don't settle for the status quo and are always improving upon processes and tools to find simpler, better ways to work.

Curiosity & Problem Solving, Continuous Improvement