The Wholesale Title Specialist will ensure accurate documentation of vehicle sales, manage titles and legal transfer processes, and maintain organized files, while adhering to state regulations and company policies.
Charlotte Consolidated Accounting Office - HICLocation: 6030 East Independence Blvd, Charlotte, North Carolina 28212
We are seeking a detail-oriented and organized Wholesale Title Clerk to join our Accounting team. In this critical role, you will serve as the backbone of our vehicle sales process — ensuring every transaction is accurately documented, legally compliant, and processed with speed and precision. If you take pride in getting the details right and thrive in a fast-paced environment, we want to hear from you.
Job Duties:
- Verify check, cash and contract funds
- Prepares tax and title documents on a timely basis
- Submits legal transfer documents to DMV on a timely basis
- Processes paperwork on a timely basis
- Maintains files of tax and legal transfer documents
- Maintain schedules
- Builds relationships and communications with dealership personnel, accounting managers and HAG
- Process and assign all titles received
- Process title work with OLRS or DMV in a timely manner
- Prepare out of state title work within priority guidelines
- Prep allocated number of deals a day for processing
- Key OLRS report, checks and journal entries daily as needed
- Expedite duplicate title process as needed
- Track and/or investigate outstanding titles
- Reconcile schedules weekly
- Actively research any outstanding issues that prevent you from completing any of the above
- Pull titles, mail plates and copy title work as needed
- Process/maintain dealer plates and temporary markers
- Prepare Service Loaners – maintain tags
- Assist with DMV Enforcement and Floor Plan Audits
- Attend weekly department meetings
- Maintains CSI at or above Company standards
- Maintains an organized, clean and safe work area
- Participates in required training
- Records all hours worked accurately in company timekeeping system
- Follows Safeguards rules and regulations.
- Demonstrates the Company’s Core Values
- Complies with Company policies and procedures
- Observes all Federal, State, Local and Company safety rules and regulations in the performance of duties.
- Other duties as assigned
Qualifications:
- Associate's degree (A.A.) or equivalent from a two-year college or technical school
- Minimum 3 years of experience as a Wholesale Title Clerk (Dealership experience is a plus!)
- Valid Driver's License
- Notary Public certification
- Strong attention to detail with a commitment to accuracy
- Knowledge of state titling laws and motor vehicle regulations is highly desirable
- Proficiency in dealership management software (CDK, Reynolds & Reynolds, or similar) is a plus
- Excellent organizational and communication skills
- Ability to manage multiple transactions simultaneously while meeting deadlines
- Competitive compensation based on experience
- Comprehensive benefits package including health, dental, and vision
- Supportive team environment with opportunities for professional growth
- Stable, full-time position at an established and reputable Automotive Group!
This job description in no way states or implies that these are the only duties and responsibilities to be performed by this employee. The employee will be required to follow any other instructions and to perform any other duties and responsibilities upon the request of a supervisor. This job description is subject to revision at the discretion of the company. #CB
Hendrick is an Equal Opportunity employer. Minorities, women, veterans, and individuals with disabilities are encouraged to apply. For more information regarding the EEOC, please visit https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12ScreenRdr.pdf.
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