virtual assistant

We are a growing, remote-first company looking for a proactive, highly organized, and resourceful Virtual Assistant to join our team. This is not a passive role — we are looking for someone who takes initiative, anticipates needs before they arise, and treats every task with care and professionalism.

As a Virtual Assistant, you will serve as the backbone of our day-to-day operations. You will support leadership, manage communications, keep our internal systems running smoothly, and be a trusted partner to the people and teams you serve. This role is built for someone who is self-driven, thrives in a remote environment, and wants to build a long-term career on their own terms.

Whether you are a stay-at-home parent re-entering the workforce, a career-changer, or an experienced admin professional who wants the freedom to work from home, we welcome candidates from all backgrounds. What matters most to us is reliability, communication, and the ability to get things done.

What You Will Do

Administrative & Calendar Management

• Own and manage executive calendars, including scheduling meetings, appointments, calls, and personal commitments across multiple time zones
• Send meeting confirmations, reminders, and follow-up notes
• Prepare agendas, take meeting minutes, and distribute action items to relevant stakeholders
• Coordinate and book travel arrangements including flights, hotels, ground transportation, and itineraries

Email & Communications Management

• Monitor, sort, and respond to emails on behalf of executives or team leads
• Draft professional correspondence including client emails, internal memos, and follow-up messages
• Maintain a well-organized inbox with clear labeling, folder structures, and priority flags
• Screen and route inbound communications to the appropriate team members

Data Entry & Document Management

• Input, update, and maintain data in CRM systems, spreadsheets, and internal databases with a high degree of accuracy
• Create, format, proofread, and organize documents, reports, presentations, and forms
• Maintain digital filing systems that are easy to search, access, and update
• Assist with the preparation of client-facing proposals, invoices, and contracts

Project & Task Coordination

• Track ongoing projects using tools such as Asana, Trello, Monday.com, or ClickUp
• Follow up with team members on outstanding tasks to ensure deadlines are met
• Support the coordination of company events, team meetings, product launches, and campaigns
• Help manage recurring workflows and identify opportunities to improve efficiency

Research & Reporting

• Conduct internet research on topics including competitors, vendors, products, industry trends, and best practices
• Compile research findings into clean, concise summaries or reports
• Assist in gathering data for presentations or strategic planning sessions
• Track and report on key performance indicators as assigned

Personal & Lifestyle Support (for Executive Assistants)

• Assist with personal scheduling, gift purchasing, appointment booking, and other life administration tasks as needed
• Handle sensitive and confidential information with the utmost discretion

What We Are Looking For

Required Skills & Qualifications

• Exceptional written and verbal communication skills in English
• Strong organizational skills with the ability to manage multiple priorities simultaneously
• High level of professionalism, discretion, and reliability
• Comfortable working independently with limited supervision in a remote environment
• Proficiency with standard digital tools: Google Workspace (Gmail, Calendar, Docs, Sheets, Drive), Microsoft Office (Word, Excel, Outlook), and video conferencing platforms such as Zoom or Microsoft Teams
• Solid typing skills (minimum 50 WPM preferred)
• Ability to meet deadlines consistently while maintaining quality

Preferred Skills & Experience

• 1–3 years of administrative, executive assistant, or virtual assistant experience
• Experience with project management tools such as Asana, Trello, Monday.com, or Notion
• Familiarity with CRM platforms such as HubSpot, Salesforce, or Zoho
• Basic bookkeeping or invoicing experience
• Experience supporting C-suite executives or small business owners
• Knowledge of AI tools such as ChatGPT or Claude to assist with drafting and research

Work Environment & Schedule

This role is 100% remote. You will never be required to commute or report to a physical office. We operate primarily on asynchronous communication, meaning you set your daily schedule within reason. Most tasks have same-day or next-day turnaround expectations rather than real-time requirements. We hold two optional team check-ins per week via video call.

We trust our team members to manage their time professionally. Whether you prefer to work early mornings, during school hours, evenings, or a combination — as long as your work is done with quality and on time, we respect your schedule.

Benefits & Perks

• 100% remote work — permanent work-from-home position
• Flexible scheduling with no rigid 9-to-5 requirement
• Paid time off — up to 15 days per year for full-time employees, prorated for part-time
• Paid federal holidays (10 days)
• Health, dental, and vision insurance (full-time employees)
• Monthly home office stipend ($50–$100/month) to cover internet and supplies
• Access to professional development resources and online courses
• Performance-based raises reviewed annually

• Supportive, no-micromanagement culture with clear expectations