Talent Acquisition Coordinator

JOB SUMMARY

The Talent Acquisition Coordinator will be responsible for ensuring a consistent and positive candidate experience. Will work in a fast-paced environment to support the talent acquisition team by coordinating all pre-hire processes and documentation for compliance and successfully complete the hire/transfer process. 

ESSENTIAL RESPONSIBILITIES

• Responsible for candidate background checks including but not limited to: criminal background checks, drug screenings, adjudication, license and certifications (if applicable). Will ensure employee health screenings and vaccine/accommodations are complete and all necessary documentation is successfully completed for hire.
• Conduct administrative responsibilities including but not limited to:, employment correspondence as related to daily activities and prehire processes, service request management related to TA operations, email management, , and scheduling panel interviews (if applicable). 
• Facilitates and ensure data integrity for all hires, , and rehires such as: start date changes, , rescind hire/transfer dates, , and cares for any in-flight data changes in the system that may impact the success of the process. 
• Delivers consistent and positive communication to all candidates. Partners and communicates with recruiters of any issues or delays with pre-boarding process for candidates and confirming day one activities.
• Assist with and administer components of process compliance including but not limited to; license and certification collection and upload, pre-employment tracking, adjudication, and approvals, as well as processing hires in timely manner to meet compliance and business needs. Suggest updates/ edits to templates, SOPs, and processes as needed. 
• [Executive Talent Acquisition Only] Provide white-glove service to candidates and pre-hires through the coordination of interviews and pre-employment requirements. Assist with third party staffing vendor management including working with the Executive Recruiting Team to ensure all documentation is collected from the vendor per the contract and vendor reporting as needed.
• Other duties as assigned or requested.

EDUCATION

Required

• High School Diploma

Substitutions

• None

Preferred

• None

EXPERIENCE

Minimum

• 1 Year Experience in an HR, HR Operations, Talent Acquisition, Customer Service, administrative support, or similar professional experience

• Proficient in Microsoft Office suite; Word, PowerPoint, Excel, and/or Teams

Preferred

• Prior experience within an HRIS or ATS; preferably Workday 

LICENSES OR CERTIFICATIONS

Required

• None

Preferred

• None

SKILLS

• Excellent attention to detail, organization and accuracy skills.
• Ability to multi-task and prioritize in a fast-paced environment and flexibility to deal with changing schedules and priorities.
• Excellent communication skills:  oral, written and listening skills.
• Ability to maintain a high level of confidentiality.

TRAVEL REQUIREMENT

0% - 25%
 

LANGUAGE REQUIREMENT (other than English)?  
None

PHYSICAL, MENTAL DEMANDS AND WORKING CONDITIONS
 

Position Type

Office-Based

Office-Based Positions

An employee in this position works in an office environment.  The position frequently requires the employee to communicate effectively with others both inside and outside the workplace (e.g., in person, via telephone, via email).  The employee must be able to understand, interpret and analyze data, solve problems, concentrate, and research, use available technological resources and systems (e.g., computers and computer programs), multi-task, prioritize, and meet multiple deadlines to complete essential tasks.  The employee generally works in a fast-paced and frequently stressful environment, must attend work on a regular and reliable basis as well as adhere to all workplace policies, and may be called upon to work outside regular business hours

.

Teaches/Trains others regularly

Does Not Apply

Travels regularly from the office to various work sites or from site-to-site

Does Not Apply

Works primarily out-of-the office selling products/services (Sales employees)

Does Not Apply

Physical Work Site Required

No

Lifting: up to 10 pounds

Does Not Apply

Lifting: 10 to 25 pounds

Does Not Apply

Lifting: 25 to 50 pounds

Does Not Apply

Disclaimer: The job description has been designed to indicate the general nature and essential duties and responsibilities of work performed by employees within this job title. It may not contain a comprehensive inventory of all duties, responsibilities, and qualifications required of employees to do this job.

Compliance Requirement: This position adheres to the ethical and legal standards and behavioral expectations as set forth in the code of business conduct and company policies

As a component of job responsibilities, employees may have access to covered information, cardholder data, or other confidential customer information that must be protected at all times. In connection with this, all employees must comply with both the Health Insurance Portability Accountability Act of 1996 (HIPAA) as described in the Notice of Privacy Practices and Privacy Policies and Procedures as well as all data security guidelines established within the Company’s Handbook of Privacy Policies and Practices and Information Security Policy. Furthermore, it is every employee’s responsibility to comply with the company’s Code of Business Conduct. This includes but is not limited to adherence to applicable federal and state laws, rules, and regulations as well as company policies and training requirements. 

Pay Range Minimum:

Pay Range Maximum:

Base pay is determined by a variety of factors including a candidate’s qualifications, experience, and expected contributions, as well as internal peer equity, market, and business considerations.  The displayed salary range does not reflect any geographic differential Highmark may apply for certain locations based upon comparative markets.

Highmark Health and its affiliates prohibit discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities and prohibit discrimination against all individuals based on any category protected by applicable federal, state, or local law.

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