The Rubrik information Technology team influences business processes, employee experience, and technologies to scale our organization to $1B+. This team creates operational efficiency across the company by centralizing the management of Infrastructure, Technology, and Data. The IT team ensures all stages of the software development lifecycle in a secured environment and scrutinizes the deployment of proper processes and governance. They champion Rubrik on Rubrik and are the first customers of the Engineering teams at Rubrik.
Rubrik IT is constructed of 100% SaaS and 0% on-premises. The IT team caters to accelerated business value enhancement and multiple day-to-day business processes through our varied SaaS applications like Salesforce.com, Oracle Netsuite, Workday, Snowflake, Etrade, MulSoft, etc. This team also delivers high-paced business outcomes with 100% system uptime backed by agile, nimble, simple, but cohesive Cloud architectures.
We seek an accomplished and highly driven Senior IT Application Portfolio/Program Manager to lead and oversee our entire IT application program management function, based in our Palo Alto office. This pivotal role will define, implement, and optimize our enterprise application landscape, driving strategic initiatives across critical business domains. The ideal candidate is a hands-on leader with a proven track record of successfully delivering complex IT programs, a deep understanding of business processes, and exceptional collaboration skills to partner effectively with diverse stakeholders.
What You’ll Do:- Strategic Program Leadership: Define, champion, and execute the overall IT application program strategy, aligning with company-wide business objectives and digital transformation initiatives.
- End-to-End Program Management: Lead and manage the full lifecycle of multiple concurrent, complex IT application programs, from ideation and planning through execution, deployment, and post-go-live optimization. This includes establishing program governance, managing budgets, timelines, resources, and scope.
- Application Portfolio Management: Oversee the rationalization, modernization, and continuous improvement of our enterprise application portfolio, ensuring optimal value delivery and strategic alignment.
- Business Transformation & Revitalization: Drive the implementation and revitalization of critical business application programs, with significant hands-on experience in:
- Go-to-Market (GTM) Systems: CRM, Marketing Automation, Sales Enablement.
- Enterprise Resource Planning (ERP): Core financials, supply chain, procurement.
- Customer Relationship Management (CRM): Sales, Service, and Marketing platforms.
- Human Resources (HRIS): HCM, Payroll, Talent Management systems.
- Data & Analytics Platforms: Data warehousing, business intelligence, reporting tools.
- Artificial Intelligence (AI) Programs: Integration of AI/ML capabilities into business processes and applications.
- InforSec Programs: Information security initiatives related to enterprise applications, ensuring compliance with security policies, data privacy regulations, and risk management frameworks.
- Cross-Functional Collaboration: Act as a key strategic partner and collaborate extensively with Senior leadership and functional teams including:
- Sales: To enhance sales processes and pipeline management.
- Marketing: To optimize campaign management and customer engagement.
- Finance: To streamline financial operations, reporting, and compliance.
- Customer Support: To improve service delivery and customer satisfaction.
- Human Resources: To enhance employee experience and HR operations.
- Legal: To ensure compliance and data governance within applications.
- Stakeholder Management & Communication: Establish and maintain strong relationships with all stakeholders, effectively communicating program status, risks, challenges, and successes to technical and non-technical audiences.
- Process Optimization & Best Practices: Champion best practices in program management, process improvement, and application lifecycle management. Identify opportunities for efficiency gains and continuous improvement across the application landscape.
- Vendor Management: Oversee relationships with third-party vendors and system integrators, ensuring adherence to contracts, service levels, and project deliverables.
- Team Leadership & Mentorship: Provide guidance and mentorship to project managers and team members within your programs, fostering a culture of accountability, collaboration, and continuous learning.
- Bachelor's degree in Information Technology, Computer Science, Business Administration, or a related field.
- Minimum of 10 years of progressive experience in IT program or portfolio management, with at least 5 years in a senior leadership role overseeing enterprise-wide application initiatives.
- Demonstrated hands-on experience leading large-scale implementations and significant revitalizations of core business applications (GTM, ERP, CRM, HRIS, Data, AI).
- Strong understanding of modern enterprise application architectures, cloud platforms, and integration patterns.
- Exceptional collaboration and communication skills, with a proven ability to influence and build consensus among diverse business and technical stakeholders.
- Excellent organizational, analytical, and problem-solving abilities.
- Proficiency with project and program management tools such as JIRA, Confluence, SmartSheet etc..
- Proficiency with collaboration and productivity suites, particularly Google Workspace (Google Docs, Sheets, Slides, Drive).
- Minimum of 3 full days’ work from the Palo Alto, California HQ office.
- PMP (Project Management Professional), PgMP (Program Management Professional), Six Sigma (Green Belt or Black Belt), PRINCE2, or equivalent certification.
- Master's degree in Business Administration or a related field.
- Experience in a high-growth technology company environment.
- Familiarity with specific enterprise software solutions relevant to the company's existing stack (e.g., Salesforce, Workday, NetSuite, Oracle, SAP, Snowflake, etc.).
We are looking for a visionary leader who can translate business strategy into tangible IT application solutions, driving efficiency, innovation, and measurable business value. If you are passionate about building robust application ecosystems and leading transformative programs, we encourage you to apply.
Why join us?In this role, you will have the unique opportunity to influence and shape the technical & functional direction for initiatives that drive our all IT application Programs. Reporting to the Director of IT PMO, you will influence high-level business decisions while remaining deeply connected to the innovative technologies that power our products and services. If you are passionate about technology, strategy, and delivering tangible impact, we invite you to apply for this transformative role.
Rubrik (NYSE: RBRK) is on a mission to secure the world’s data. With Zero Trust Data Security™, we help organizations achieve business resilience against cyberattacks, malicious insiders, and operational disruptions. Rubrik Security Cloud, powered by machine learning, secures data across enterprise, cloud, and SaaS applications. We help organizations uphold data integrity, deliver data availability that withstands adverse conditions, continuously monitor data risks and threats, and restore businesses with their data when infrastructure is attacked.
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Inclusion @ RubrikAt Rubrik, we are dedicated to fostering a culture where people from all backgrounds are valued, feel they belong, and believe they can succeed. Our commitment to inclusion is at the heart of our mission to secure the world’s data.
Our goal is to hire and promote the best talent, regardless of background. We continually review our hiring practices to ensure fairness and strive to create an environment where every employee has equal access to opportunities for growth and excellence. We believe in empowering everyone to bring their authentic selves to work and achieve their fullest potential.
Our inclusion strategy focuses on three core areas of our business and culture:Our Company: We are committed to building a merit-based organization that offers equal access to growth and success for all employees globally. Your potential is limitless here.
Our Culture: We strive to create an inclusive atmosphere where individuals from all backgrounds feel a strong sense of belonging, can thrive, and do their best work. Your contributions help us innovate and break boundaries.
Our Communities: We are dedicated to expanding our engagement with the communities we operate in, creating opportunities for underrepresented talent and driving greater innovation for our clients. Your impact extends beyond Rubrik, contributing to safer and stronger communities.
Rubrik is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability.
Rubrik provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, Rubrik complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.
Federal law requires employers to provide reasonable accommodation to qualified individuals with disabilities. Please contact us at [email protected] if you require a reasonable accommodation to apply for a job or to perform your job. Examples of reasonable accommodation include making a change to the application process or work procedures, providing documents in an alternate format, using a sign language interpreter, or using specialized equipment.
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