Staff Accountant

BigTime Software delivers industry-leading time tracking, billing, and project management solutions to more than 2,000 professional services firms worldwide, helping track over $2 billion in billable time each year. Our flagship SaaS platform is purpose-built to support professional services organizations in operating more efficiently, increasing revenue visibility, and improving overall profitability.
Backed by private equity and headquartered in Chicago, BigTime is a high-growth, team-oriented company committed to innovation, operational excellence, and empowering our clients to unlock their full potential.
If you're passionate about your work and thrive in a collaborative, fast-paced environment where your contributions make a direct impact, we'd love to meet you.
Position Overview
BigTime Software is seeking a highly motivated Staff Accountant to join our Finance Team at our Chicago headquarters. Reporting to the Controller, this role offers broad exposure across core accounting functions while playing a key role in supporting the company's financial operations.
The Staff Accountant will be responsible for a smooth execution of month-end close and reconciliation activities,billing accuracy, and payment processing efficiency. This position is ideal for a detail-oriented professional who enjoys both analytical work and cross-functional collaboration in a growing SaaS organization.
What You'll Do
As a Staff Accountant at BigTime, you will play a key role in supporting the accuracy and integrity of our financial operations. Responsibilities include:

• Reconcile key working capital accounts (including accounts receivable, accounts payable, prepaid expenses, and accrued liabilities) to ensure accuracy and completeness across systems
• Drive components of the month-end close process and prepare supporting documentation for external audits
• Set up new customers and ensure accurate invoicing within our billing systems
• Research and resolve customer billing discrepancies and issues
• Process and apply customer payments, refunds, and cash receipts
• Partner directly with customers to resolve past-due balances
• Maintain and update vendor master files to ensure accuracy and compliance
• Receive, review, code, and process vendor invoices
• Prepare accounts payable disbursements for approval and confirm timely payment processing
• Assist with communications with state, city, and other governing bodies under team oversight
• Support preparation of financial reports and analyses under the guidance of senior team members

What Makes You a Great Fit
BigTime has a collaborative and fast-moving culture. The ideal candidate is someone who thrives in a dynamic environment and demonstrates:
Adaptability & Collaboration
You're comfortable working independently while also contributing to a collaborative, team-oriented environment.
Attention to Detail
Accuracy matters. You take pride in ensuring financial data is complete, precise, and well-documented.
Intellectual Curiosity
You're eager to learn our accounting processes, systems, and SaaS business model - and continuously improve them.
Integrity & Discretion
You operate with the highest level of integrity and handle sensitive information responsibly.
Customer Service Mindset
You're responsive, solution-oriented, and committed to delivering excellent service to both internal and external stakeholders.
Qualifications

• Bachelor's degree required, Accounting or Finance concentration preferred
• 1-3 years of work experience in either public accounting or industry, mix of both is preferred
• Knowledge of MS Office and Excel
• CPA or progression towards is a plus
• SaaS billing software experience is a plus
• Strong attention to detail and organizational skills
• Strong communication skills, both written and verbal to interface with customers, outside vendors and our internal team members
• Great time-management skills

Work Authorization & Equal Opportunity
Applicants must be authorized to work in the United States.
BigTime Software, Inc. is proud to be an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status, or any other characteristic protected by applicable law.
In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and complete the required employment eligibility verification form upon hire.
Compensation Transparency
In accordance with Illinois law, the expected salary range for this position is $70,000 - $90,000. Final compensation will be determined based on experience, skills, qualifications, and location.
In addition to base salary, this role may be eligible for an annual bonus.
BigTime Software offers a comprehensive benefits package, including medical, dental, and vision coverage; 401(k) with company match; paid time off and paid holidays; parental leave; and additional wellness and professional development benefits.