Specialist Purchasing

Category/Area of Expertise: Procurement & Logistics
Job Requisition: 440671
Address: USA-ME-Scarborough-145 Pleasant Hill Rd
Store Code: Purchasing (2761141)
Ahold Delhaize USA, a division of global food retailer Ahold Delhaize, is part of the U.S. family of brands, which includes five leading omnichannel grocery brands - Food Lion, Giant Food, The GIANT Company, Hannaford and Stop & Shop. Our associates support the brands with a wide range of services, including Finance, Legal, Sustainability, Commercial, Digital and E-commerce, Technology and more.
The primary purpose of this position is to procure fixtures, equipment, and smallwares to meet the operational and financial needs of the company through research, development, and negotiation. Develop, implement, and manage equipment budgets and critical equipment delivery schedules to ensure that project management is maintained for new stores, remodels, chain-wide rollouts, small projects, acquisitions, and replacement ordering for the current store base.
Duties:

• Procure the equipment and fixture needs for new stores, remodels, existing stores, offices, and facilities by the management and development of standards accomplished through research, analysis and negotiation. Equipment consists of but not limited to special office requirements, store equipment, fixtures and smallwares relative to its departmental generation or vintage. Manage the resources to support specific changes/vintages.
• Provide Pre-Construction Center Estimating Teams with financial forecast analysis of equipment purchases using fixture plans, equipment requests and other tools as necessary.
• Create purchase orders in the Company Purchase Order software in the format to support the cost accounting software and realize automatic pass through for payment. Troubleshoot and clarify invoicing discrepancies and statements with AFS, the vendor community and the customers we support.
• Develop, implement, and monitor equipment budgets for new stores, remodels, daily store requests, small projects, chain wide rollouts, new ventures and any other needs as they arise. Request and notify director superior of the need for additional funds when standard budget exceeds appropriated amount.
• Manage deliveries and integrate into Equipment Delivery Schedule to update vendors, Construction, and any other parties as necessary. Act as the liaison between all field personnel to meet store deliveries, opening dates and construction deadlines.
• Assist in the development, analysis, and setup of new Not For Resale (NFR) vendor specifications to ensure company standards are maintained. Schedule transition timeline to guarantee durability and quality are comparable to past equipment specs. Notify effected departments on vendor changes and implementation.
• Recommend departmental cost reductions and labor savings by presenting alternatives of equal value and quality. Identify process gaps and inefficiencies throughout the department and communicate potential solutions to direct superior for confirmation and implementation
• Work with NFR/Sourcing to develop, design, and negotiate pricing on company specific fixture requirements. Manage and ensure adequate inventories (managed inventories) on standard and unique items are maintained through our suppliers for the business needs of the company by understanding our stores changing needs. This requires constant discussion with sales/operations and purchasing peers. This will enable us to eliminate out of stock situations or delays.
• Notify the appropriate personnel of potential vendor lead time issues, production capabilities, and/or added charges which could impact project deadlines. Continued communication is expected until said conditions have subsided and product fulfillment has been accomplished.
• Maintain and distribute confidential equipment standards checklist to include up to date specifications and pricing for use by Senior/Sales Management, Maintenance, Operations and others to prepare budgets, store requests, and manage daily business needs.
• Review and compare Refrigeration requisitions before procuring equipment for accuracy against fixture plans. Notify Refrigeration Engineers and pertinent parties of any discrepancies to avoid added costs (ie. air freight shipments, storage charges, refrigerant changes, etc).
• Oversee the operational procedures of the purchase order software system and maintain up to date information. Communicate equipment removal needs to appropriate operational personnel and the vendor community to support remodels and store closings.
• As a member of the Store Development Team, it is expected that all job duties be carried out in an appropriate and ethical manner as dictated through company trainings and guidelines.
• Ensure Maintenance is prepared to support the warrantees and service costs of the existing and new capital opportunities through the sharing of fact-based resources.

Qualifications:

• Associate Degree, Bachelor's preferred
• 5 years in Retail Puchasing
• Microsoft Word and Excel
• Ability to learn the PO Software System
• Strong negotiating skills
• Ability to read blueprints
• Strong oral and written communcaition skills
• Strong organzational skills
• Attention to detail
• Customer Focus
• Ability to handle multiple tasks simultaneously

#LI-RC1 #LI-HYBRID
At Ahold Delhaize USA, we provide services to one of the largest portfolios of grocery companies in the nation, and we're actively seeking top talent. Our team shares a common motivation to drive change, take ownership and enable our brands to better care for their customers. We thrive on supporting great local grocery brands and their strategies.
We offer an experience where our associates are valued; Diversity, Equity, Inclusion and Belonging are infused in our business and our employees are representative of the communities that we serve. We believe in total wellness, which encompasses a blend of physical, financial and emotional wellness.
We believe in collaboration, curiosity, and continuous learning in all that we think, create and do. While building a culture where personal and professional growth are just as important as business growth, we invest in our people, empowering them to learn, grow and deliver at all levels of the business.