Lead Proposal Manager

Your Daily Adventures Will Include 

• Own end-to-end execution of security questionnaires (DDQs, SIG, CAIQ, etc.), RFPs, RFIs, and other buyer-issued requests, from intake through final submission 

• Manage a high-volume queue of inbound security questionnaires across multiple formats/frameworks (SIG Lite/Core, CAIQ, VSAQ, custom vendor risk assessments) and prioritize by deal urgency and SLA  

• Partner with Account Executives and Solution Consultants to understand deal context, timelines, and win themes, and translate those into a proposal plan with clear ownership and deadlines 

• Coordinate cross-functional subject-matter input from Security, PDE, Legal, Customer Success, and other functions, and know when to escalate versus resolve directly 

• Maintain the company’s Trust Center and assist team (when needed) to ensure timely delivery to prospects/customers 

• Maintain and continuously improve a repository of approved content, templates, and reusable answers so responses get faster and more consistent over time 

• Manage questionnaire portals/platforms (e.g., OneTrust, Whistic, vendor-specific portals) in addition to RFx tools  

• Review responses for compliance with solicitation requirements, accuracy, clarity, and consistency of voice before submission 

• Track proposal status, volume, and turnaround time, and flag capacity or process risks to stakeholders early 

• Identify opportunities to streamline the response process, including evaluating and helping implement supporting tools and platforms 

• Support post-submission follow-up, including clarification requests and revisions 

Our Vision of You

• 4+ years of experience in proposal management, bid management, deal desk, or a similar cross-functional coordination role, ideally in B2B SaaS 

• Working familiarity with common frameworks referenced in questionnaires: SOC 2, ISO 27001/27701, GDPR, CCPA, NIST, and increasingly AI governance frameworks (e.g., ISO 42001) 

• A track record of independently managing multiple concurrent proposals against firm deadlines without dropping quality or compliance 

• An AI first mindset; actively using AI in your workflows and continue to push how to streamline content, response process and scalability using AI 

• Strong written communication skills; you can take technical or security-related input from subject-matter experts and turn it into clear, buyer-ready language 

• Comfort coordinating across functions (Security, Product, Engineering, Legal, Sales) without formal authority over any of them 

• Comfort with high question-volume, fast-turnaround work (some DDQs run 200+ questions with short SLAs), as distinct from the longer-cycle, narrative-heavy nature of RFPs 

• Excellent organizational skills and close attention to detail, especially around compliance requirements and version control 

• Experience building or maintaining a proposal content library, playbook, or knowledge base 

• A proactive, ownership-driven approach: you flag risks before they become blockers and look for process improvements without being asked 

Nice to Have

• Experience with RFx management or proposal automation platforms (e.g., Responsive, Loopio, RFPIO) 

• Familiarity with security and compliance frameworks commonly referenced in questionnaires (SOC 2, ISO 27001, GDPR) 

• Experience supporting enterprise deal cycles