Senior Project Manager

Job Summary: 

Real Chemistry is looking for a Senior Project Manager to join our growing team!  

The Senior Project Manager is ultimately responsible for excellent delivery on their assigned piece of business; the primary scope of work will be the delivery of publication plans, manuscripts, abstracts, and posters.This role will work closely with our Medical Affairs team and manages all aspects of the project life cycle from concept to delivery and must be intimately familiar with the roles played by Design, Copywriting, Studio, Print Production, Editorial, User Experience, Technology, and Quality Assurance. They have experience moving projects through all internal agency departments and roles, ensuring the proper reviews and approvals at appropriate stages. They have experience with MLR Consult and Formal submission platforms, MLR requirements, and timing as well as the publication development process and compliance guidelines including ICMJE and GPP. Whether it’s involving the correct resources from each department at the optimal time, ensuring priorities are managed in alignment with account, or identifying bottlenecks and proposing solutions ahead of time, the only thing that is certain is that no one day is ever the same. 

This is a hybrid role, based in any of our US offices—including New York City, Boston, Chicago, Carmel, or San Francisco—or remotely within the US, depending on team and business needs. 

What you’ll do: 

• Manages day-to-day workflow for multiple publication projects, both strategic and tactical, with minimal oversight 

• Understands project interdependencies and can identify, address and carry through inputs and information from one project across all other projects within the program 

• Demonstrates comprehensive understanding of internal processes such as maintaining up-to-date hot sheets and status reports, project burn, lifecycle of a job  

• Effectively communicates expectations to internal teams and vendors to facilitate the efficient flow of associated work throughout the agency 

• Recognizes project risks, manages & mediates projects issues, and can develop solutions with confidence 

• Ensures that teams are staying within timelines and scoped hours  

• Ensures client objectives/guidelines are clearly defined, deliverables are also adequately informed by project brief and client feedback is clearly actionable and routed to the internal team in a timely manner 

• Interface with key agency teams to ensure they’re on track to meet the agreed upon milestones (Account, Creative, Studio, Editorial, Print Production, Strategic Planning, Information UX, Technology, Programmers) 

• Provide necessary direction and support to the team on the tasks and deliverables required 

• Responsible for leading many different types of meetings, including but not limited to: hot sheet, weekly internal status, project briefings, internal creative reviews, and meetings with external vendors 

• Route deliverables to the appropriate core team members for review/sign off via electronic project routing system. Ensure signoff prior to key junctures, (brand team review, MLR review, disk release, asset handoff to vendor, etc.) 

• Enforce agency process and manage the quality assurance (QA) phase for all projects 

This position is a perfect fit for you if: 

• ​Our Company values – Best Together, Impact-Obsessed, Excellence Expected, Evolve Always and Accountability with an “I” – really speak to you. 

• You are adaptable, resilient, and OK with adjusting your scope, responsibilities, and focus as we grow. When things change, so do we. We’re always evolving. 

• You are proactive, driven, and resourceful with strong prioritization skills and a desire to dive into the data. 

• You are highly organized self-starter, able to work independently and under tight deadlines. 

• Have an appreciation for publications and the process for building and executing 

What you should have:  

• 3+ years of Project/Program Management or relevant experience, including at least 1 year of publications management 

• Working familiarity with industry-specific processes, including MLR review, ICMJE and GPP guidelines 

• Background working on teams focused on Medical Affairs/Medical Communications and publications 

• A demonstrated track record of leading  a substantial volume of concurrent projects  

• Experience working cross-functionally with copy, design, account, and project management counterparts to deliver products/services 

• Proficient in creating timelines and tracking progress against schedules 

• Ability to communicate clearly and concisely with technical and non-technical teams across multiple businesses; excellent written, verbal, presentation, and interpersonal skills  

• Well-versed in traditional project workflows and have experience with smaller-scale digital projects such as emails and banner ads 

Pay Range: $85,000 - $95,000 
This is the pay range the Company believes it will pay for this position at the time of this posting.  Consistent with applicable law, compensation will be determined based on job-related, non-discriminatory factors including but not limited to work experience, skills, certifications, and geographical location. The Company reserves the right to modify this pay range at any time.