Senior Payroll Specialist

Compensation Range:

Position Summary

Under general supervision, the Sr. Payroll Specialist is responsible for calculating, preparing, and completing multi-state payroll using Workday. Uses pay factors according to the National University policies as well as local, state, and federal guidelines, reconciling Human Resources (HR) and Enterprise Resource Planning (ERP) systems including documentation support. Leads the payroll team in daily duties to ensure completion of tasks. Maintains and confirms payroll records to deliver accurate and on-time pay to employees.

Essential Functions:

• Manage multiple priorities and meet strict deadlines.
• Timely and accurate calculation, support, reconciliation, analysis, appropriate corrective issue action/resolution and/or delivery of daily payroll processes in Workday.
• Leads Payroll Specialists in daily duties to ensure check-off lists are completed in a timely matter.
• In the absence of the Director, Payroll coordinates the daily payroll activities and functions to ensure smooth payroll operations.
• Verifies completeness of Bi-Weekly and Semi-Monthly payrolls.
• Implements, maintains, and reviews payroll process to ensure timely and accurate biweekly/semi-monthly multi-state processing of US payroll transactions including salaries, benefits, withholdings, and garnishments.
• Performs internal audit and control procedures to ensure that all wages, deductions, and taxes are accurate.
• Ensures new hire and address changes for state and locality tax verifications are complete.
• Researches and resolves payroll tax notices in a timely manner.
• Works with governmental agencies, auditors and/or other university staff to resolve problems and provide requested information.
• Enters and updates account numbers, unemployment rates, and deposit frequencies in both the payroll and tax system.

Supervisory Responsibilities: N/A

Requirements:

Education & Experience:

• Bachelor’s degree in accounting, Business Administration or closely related field, a plus; and at least four (4) related experience preparing payrolls in a multi-state environment for 5,000 or more employees or equivalent combination of education and experience.
• Certified Payroll Professional (CPP); or Fundamental Payroll Certification (FPC) preferred.
• Experience with ADP Smart Compliance
• Experience with Workday

Competencies/Technical/Functional Skills:

• Extremely detailed oriented with excellent analytical and organization skills.
• Ability to participate as an active team member of the team and organization and work toward a common goal.
• Actively seeks opportunities to influence, build effective relationships and gain alignment with peers, functional partners and/or external partners to accomplish business objectives.
• Accepts personal accountability, proactively seeks resolution for personal limitations head-on; and supports honesty and respect towards others, the company and oneself.
• Develops new insights into situations; questions conventional approaches; encourages new ideas and innovations; designs and implements new or cutting-edge programs/processes.  Ability to generate and/or recognize imaginative or creative solutions that generate successful outcomes.
• Working knowledge of principles and practices of accounting and payroll processing and impact on general ledger within a large volume organization. Basic knowledge of mandates and other regulations related to payroll processing and labor law, preferred.
• Intermediate use of computers and Microsoft Office Suite Applications such as Word, Excel, Power Point, Outlook to include software programs for accounting and payroll processing, e.g., ADP Smart Compliance, Workday, Workday time, and attendance.
• Strong interpersonal skills and the ability to effectively communicate with a wide range of individuals of constituencies in a diverse community. Ability to communicate effectively orally and in writing.
• Work independently and foster a cooperative spirit within a large and/or small team of diverse cultures, while working in a fast-paced environment with multiple deadlines and frequently changing priorities.

Location: Remote, USA

Travel: No Travel Required.

Candidate receiving offers will be offered a salary/pay rate commensurate with experience that vary based on a candidate’s qualifications, skills, and competencies.  Absent exceptional circumstances, candidates will be offered a salary within this range for this position. The minimum salary will be offered based on the minimum exemption threshold based on state of residency. Base pay is one component of National University’s total rewards package, as we are dedicated to supporting the needs of the “whole you” with our holistic approach to employee benefits by offering comprehensive well-being benefits for you and your family.  For full details about our benefit plan offerings, please visit benefits.nu.edu. For Part-time benefits, please click here.

National University is committed to maintaining a high-quality workforce representative of the populations we serve. National University employs more than 4,500 faculty and staff and serves over 45,000 students. We are united in our mission to meet the global education demands of the 21st Century and are dedicated to creating a supportive academic and work environment that allows students, faculty and staff to develop their interests and talents while experiencing a sense of community. With programs available both online and at our many campus locations, National University is a leader in creating innovative solutions to education and meeting the needs of our student population, including adult learners and working professionals.

National University (NU) is proud to be an equal opportunity employer and does not discriminate against any employee or applicant per applicable federal, state and local laws. At NU, a mix of highly talented, innovative and creative people come together to make the impact of a lifetime for each of our student learners. All qualified applicants will receive equal consideration for employment, education, and admission at National University.