Office Coordinator

Our Opportunity:
Chewy is seeking an Office Coordinator to join our team in Boston, MA. This role is highly visible as often you are the first point of contact for Team Members, guests, and vendors. You will be responsible for delivering outstanding customer service while coordinating the day-to-day operations and maintaining an organized, best-in-class work environment. You will be expected to support leadership teams and managers as well as work with building management and vendors. Providing ongoing support for events hosted onsite will be necessary.
What You'll Do:

• The client always comes first! Be warm and welcoming while greeting employees and visitors, answering incoming phone calls, and conference room scheduling support. Lead the building visitor registration system with a personal touch.
• Ensure that conference and training rooms are always tidy, accessible and stocked with supplies and ready for the next strategy session. Assist the office manager in maintaining the inventory of all facilities related supplies.
• Proactively ensure tools and resources are readily available for leadership teams to use the space. Coordinate vendor service levels including caterers, snack and beverage vendors, janitorial teams, building maintenance personnel as well as landscape and security personnel, as needed.
• Assist with all Team Members and departmental office moves.
• Support and facilitate shipping and receiving of all incoming and outgoing packages, parcels, and communications.
• Be a resource for information for Team Members, customers and guests.
• Position may require occasional travel.

What You'll Need:

• 1-3 years of experience in office administration, workplace coordination, or hospitality
• Outstanding, enthusiastic and positive customer service skills
• Corporate purchasing systems knowledge
• Excellent multi-tasking and organizational skills with a focus on detail
• Experience with the Microsoft Office Suite
• Strong sense of responsibility and dedication
• Ability to adjust work processes to improve efficiency to support business needs
• Occasional weekend work as needed
• Working hours are onsite Monday - Friday. Specific shifts will be determined by your leader.

Physical Requirements:

• Have the capacity to lift and carry objects, equipment, or supplies, which can range from light items (less than 10 pounds) to heavier items (up to 50 pounds or more)
• The ability to move around the facility, including walking, events, standing, and possibly climbing stairs or ladders for excessive amount of time
• Will have ability to bend, stoop, kneel, and crouch for tasks like inspecting equipment, performing, and accessing low storage areas etc.
• Standing and sitting, for extended periods during inspections or maintenance tasks, as well as sit for desk work and administrative duties

The specific hourly range offered to a candidate may be influenced by a variety of factors including but not limited to the candidate's relevant experience, education, and work location. In addition, this position is eligible for 401k.
We offer different types of insurance and benefits, such as medical/Rx, vision, dental, life, disability, hospital indemnity, critical illness, and accident. We offer parental leave, family services benefits, backup dependent care, flexible spending accounts, telemedicine, pet adoption reimbursement, employee assistance program, and many discounts including 10% off pet insurance and 20% off at Chewy.com.
Non-exempt hourly team members accrue paid time off (PTO) and are eligible for additional unplanned unpaid time off (UTO)Team members will receive six paid holidays per year. Team members may be eligible for paid sick and family leave in compliance with applicable state and local regulations.
Hourly Range
$18.75-$23 USD
Chewy is committed to equal opportunity. We value and embrace diversity and inclusion of all Team Members. If you have a disability under the Americans with Disabilities Act or similar law, and you need an accommodation during the application process or to perform these job requirements, or if you need a religious accommodation, please contact [email protected].
If you have a question regarding your application, please contact [email protected].
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