Senior Marketing Proposal Coordinator

Who We Are:

RailPros is the premier provider of engineering and diversified safety services to America's rail and transit industry. Driven by a passion for our people, clients, and communities, we are committed to solving our customers' challenges and earning their trust through teamwork, continuous improvement, and service excellence. As a people first organization, we prioritize the safety, well being, and growth of our employees, fostering a culture of caring and support. We believe that when our people thrive, our company thrives.

Our mission is to enhance mobility, safety, and quality of life for residents, passengers, and partner companies. We do more than just provide services; we are constantly innovating and staying informed of industry developments to help our customers succeed. Join us in our shared goal of keeping America moving and ensuring customer satisfaction in an environment where your contributions are valued and your growth is encouraged. Apply now and become a part of our exciting journey!

Job Summary:

The Senior Marketing Coordinator assists with proposal responses, leads the industry event attendance process and other general marketing tasks working with the Marketing Manager and Marketing Director.

Essential Duties & Responsibilities:

• Lead proposal coordination efforts for required content, including resumes, project summaries, technical write ups, and forms
• Perform proposal compliance reviews and participate in color reviews
• Provides oversight of the master library of proposal data and maintains updated information
• May lead proposals under the direction of a proposal manager
• Assists in the implementation of marketing and proposal strategies
• Manages the industry event calendar for RailPros
• Executes registration of attendees and secures any required sponsorships or exhibit space
• Coordinates industry event communication and planning with Marketing Manager
• Oversees the packing and shipping of industry event materials
• Monitor group inboxes for marketing and proposal requests
• Other duties as assigned or required to meet the business needs

Knowledge Skills and Abilities:

• High level of proofreading/editing skills and attention to detail
• Excellent written, verbal, and interpersonal communication skills
• Strong organizational skills
• Must be a self-starter and able to move projects forward independently, prioritize tasks, and meet deadlines
• Positive mindset and “can-do” attitude
• Ability to multi-task, prioritize, and work independently as well as in team environments, in meeting tight deadlines
• Excellent interpersonal and communications skills
• Proficient in Adobe InDesign, Microsoft Word, PowerPoint, Excel, and Outlook

Required Education and Experience:

• Bachelor's degree in English, Marketing, Journalism, Communications, or related degree (Will consider equivalent work experience)
• Minimum of 5 years of recent experience working in Marketing, Business Development, Proposals, or Graphics department

Additional Qualifications, Certifications, etc.:

• Proven experience in new system implementation is a plus

Why RailPros? Build Your Career Where Culture Leads The Way

• A People First Culture (Caring): At RailPros, you’re more than an employee; you’re part of a team driven by genuine care and respect. Our Align29 pillar of Caring reflects our deep commitment to supporting your growth, well being, and success every step of the way.
• A Workplace Where Your Voice Matters (Sharing): Our Sharing culture encourages transparency, active dialogue, and collaboration across every level of the company.
• A Company Invested in Your Growth (Progress): Through continuous improvement of our systems, processes, and operations, our Progress pillar ensures you have the tools and support to excel.
• An Innovative, Industry Leading Environment (Innovation): Our Innovation pillar fuels creative problem solving, modern technology adoption, and breakthrough thinking that positions RailPros as a leader in the rail and transit space.

Benefits & Perks:

• Comprehensive Health Insurance: Includes medical, dental, and vision coverage.
• Additional Coverage Plans: Accident plan, critical illness plan, and hospital indemnity with employee to family coverage.
• Legal Shield, ID Shield, Pet Insurance: Added protection for you...and your pets.
• Life & Disability Insurance: Employer provided coverage with additional voluntary options available.
• Retirement Savings: 401(k) plan with employer match includes pre and post deduction options.
• Paid Time Off (PTO): With carryover each year.
• Paid Holidays: For full time employees.
• Wellness Programs: Access to wellness initiatives and resources.
• Discount Programs: Exclusive discounts on products and services.
• Company Merchandise Allowance: Company funded allowance for our online store.
• Health Savings Accounts (HSA): With employer match.
• Health Reimbursement Arrangement (HRA): Employer funded.
• Flexible Spending Accounts (FSA): For dependent care expenses.
• Employee Assistance Programs (EAP): Support for personal and professional challenges.
• Professional Development: Opportunities for training and career growth.
• Balanced Work Environment: A culture that respects boundaries so employees can recharge and bring their best selves to work.
• Tuition Reimbursement: Support for continued education or professional development.
• Professional & Career Growth: Through mentorship, continuous training, career path partnerships, goal setting, and succession planning.
• Culture & Recognition: Employee spotlights, annual Service Excellence Awards, alignment committee, philanthropy opportunities, company events, monthly new hire calls, monthly newsletters, feedback surveys, and quarterly town halls.

Choose a career where your work truly matters. At RailPros, you’ll be part of a stable, growing industry and a team driven by strong core values. We collaborate, innovate, and stay ahead of industry changes to deliver exceptional service to our clients. Our culture is built on trust, continuous improvement, and practical problem solving.

If you’re passionate about making an impact and want to grow with a dedicated, supportive team, join us and contribute to our success.

Equal Employment Opportunity (EEO)

RailPros provides equal employment opportunities to all qualified candidates, regardless of race, religion, color, national origin, citizenship, sex, sexual orientation, gender identity, age, veteran status, disability, genetic information, or any other protected characteristic. We are committed to making reasonable accommodations for known physical or mental limitations unless doing so would impose undue hardship. For accommodation requests, contact [email protected].