Senior DMC Contracts Manager

Key Responsibilities

Contract Preparation & Execution

• Draft, review, and coordinate DMC member agreements (e.g., confidentiality disclosure agreements, consulting agreements).
• Facilitate contract negotiation in collaboration with Legal and sponsors.
• Track contract status from initiation through execution.
• Ensure appropriate templates and approved language are used.

Financial & Payment Coordination

• Coordinate compensation terms and payment schedules for DMC members.
• Partner with Finance to ensure timely and accurate processing of invoices and honoraria.
• Track budgets related to DMC member compensation.
• Maintain payment documentation and audit trails.

Compliance & Documentation

• Ensure DMC member documentation is complete and up to date (CVs, financial disclosure forms, conflict-of-interest statements).
• Maintain inspection-ready contract files in document management systems.
• Ensure compliance with regulatory guidelines (FDA, EMA, ICH) and internal SOPs.

Cross-Functional Collaboration

• Partner with DMC project leads to align contract timelines with study milestones.
• Liaise with Legal regarding contract redlines and risk considerations.
• Coordinate with sponsors on contract-related requirements.
• Provide status updates and escalate delays or risks appropriately.

Process Improvement

• Contribute to development and refinement of contract templates and tracking tools.
• Support internal audits and quality improvement initiatives.
• Identify opportunities to streamline contracting workflows.

Qualifications

Education

• Bachelor’s degree in business, legal studies, life sciences, or related field preferred.

Experience

• 5-8 years of experience in clinical research contracting, vendor management, or legal/contract administration, with familiarity with consulting agreements and DMC committees preferred.
• Experience working within a CRO or pharmaceutical environment preferred.

Skills & Competencies

• Strong understanding of contract lifecycle management.
• Excellent organizational and tracking skills.
• High attention to detail and accuracy.
• Ability to manage multiple agreements simultaneously.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office; experience with contract management systems preferred.
• High discretion and understanding of confidentiality requirements.

Key Attributes

• Detail-oriented and process-driven.
• Strong sense of accountability.
• Collaborative and solutions-focused.
• Comfortable working in a compliance-heavy environment.