Recruiting Operations Specialist

At BuildOps, we’re building a groundbreaking software solution, purpose-built to support today’s commercial contractor. From helping our customers manage service calls to full-scale project management, we’re transforming how this industry operates—and we’re building a team that reflects that same spirit. We love driven, self-motivated folks who thrive in fast-paced environments. Could you be our next hire?

As a Recruiting Operations Specialist, you’ll join our unicorn-status, fast-growing company and take a critical role in optimizing how we hire. You’ll work closely with recruiting and business leadership to ensure our talent processes are efficient, data-informed, and built to scale. From driving programs and analyzing metrics to owning systems and operational workflows, you’ll be at the center of how we grow our team thoughtfully and effectively.

• Program Ownership: Lead core recruiting operations initiatives across process improvement, vendor management, and systems optimization.
• ATS Optimization: Manage our applicant tracking system (Greenhouse), ensuring workflows are scalable, data is accurate, and hiring teams are enabled.
• Reporting & Analytics: Own recruiting metrics and dashboards, delivering insights and recommendations that inform decisions and highlight areas for improvement.
• Cross-functional Collaboration: Partner closely with People Ops, Finance, and hiring leaders to align on headcount planning, forecasting, and operational execution.
• Process Strategy: Identify inefficiencies, propose new workflows, and implement recruiting best practices to enhance both candidate and hiring team experience.
• Documentation & Enablement: Build playbooks, training materials, and process guides to enable consistency and scalability across the hiring team.
• Compliance & Systems Hygiene: Maintain data integrity, ensure compliance with hiring regulations, and lead system audits as needed.
• TalentWall Management: Own the setup, accuracy, and usage of TalentWall to drive visibility, alignment, and accountability across the hiring funnel.

• Background in recruiting operations, people operations, or program management, ideally in a high-growth or tech environment.
• Strong analytical skills and comfort working with data to drive process improvements.
• Experience managing or working extensively in Greenhouse.
• Excellent written and verbal communication skills; able to influence stakeholders at all levels.
• Proactive, resourceful, and able to thrive in a high-growth, ambiguous environment.
• Strong project management skills with an eye for process and detail.

• Experience using TalentWall.
• Familiarity with recruiting compliance, EEO reporting, and hiring audits.
• Exposure to headcount planning, workforce analytics, or people operations.
• Previous experience supporting technical or GTM hiring teams.

• 70k to 90k base + bonus.
• Generous equity grants- become an owner in our company.
• A comprehensive benefits package.
• Work from home stipend.
• Flexible paid time off!
• Flexible and hybrid work schedules with lunch provided for in-office days.
• Company events like BBQs and team-building activities, both in-person and virtual.
• Talented and motivated team members who care deeply about one another (seriously, everyone is rooting for your success!).
• The chance to get in on the ground floor and build something truly groundbreaking for ourselves and our amazing customers.
• This is a contract to hire position.

Join BuildOps, the largest commercial trade platform in the country, as we transform the multi-billion dollar commercial contracting industry!

We’re not just talking incremental improvements—we’re talking a full-scale revolution, empowering the hardworking heroes who build and maintain the infrastructure that keeps our world running. See why contractors choose Buildops here.

This is your chance to be part of a rocketship. We’re fresh off a $1 billion valuation and a $127M Series C funding round (part of over $275M raised to date) led by industry-leading investors like Meritech Capital, BOND, and SE Ventures, backed by Schneider Electric (Reuters, TechCrunch, LA Business Journal) . Our latest investors join our team of industry heavyweights like Next47, former Twitter CEO Dick Costolo, former Salesforce President Gavin Patterson, and Boost Mobile CEO Stephen Stokols. Their investment is fueling our aggressive growth and our commitment to equipping contractors with AI-driven tools to conquer chaos, boost efficiency, skyrocket profitability, and ultimately, deliver exceptional service.

At BuildOps, we’re changing the game and doing the best work of our careers. You’ll be a key player in a company that’s truly making a difference for the backbone of our economy. If you’re ready to tackle big challenges, work with a passionate team, and build something extraordinary, BuildOps is the place for you. 🚀