Receptionist Mon - Fri 8am-5pm

Job Duties:

• Greet clients and visitors to the office with warmth and professionalism.
• Provide concierge-style support to staff, clients, and guests.
• Check conference room and meeting schedules throughout a shift and make note of any changes to ensure meetings are set up accurately.  
• Make conference room, catering, hoteling office and visitor office reservations using reservation software and calendars.
• Reserve and manage hoteling office spaces and re-set hoteling offices in between use.
• Assist clients with finding an appropriate meeting room, office, or resource, arranging alternatives, and negotiating with other parties as required to find a solution for all parties.
• Answer incoming calls, in a cordial, professional, and timely manner. Transfer calls to appropriate individuals.
• Communicate with supervisor or client on meeting request concerns or deadline issues.  
• Work with clients to plan catering for meetings and events.
• Order catering for events and meetings, ensuring orders are received on time and accurately. 
• Set up conference rooms according to client’s request, including audio/visual equipment, food, beverages, utensils, ice, etc.  
• Clean up and re-set conference rooms after use.
• Assist in maintaining kitchen and pantry areas, ensuring they are stocked and in good order.
• Light housekeeping duties such as wiping down counters and door handles, clearing conference rooms and maintaining kitchen areas.
• Maintain inventory of catering supplies and order supplies as needed. 
• Ensure Conference Rooms and hoteling offices are well maintained and ready for upcoming reservations; report any issues to the appropriate department.
• Handle light administrative duties including expense reimbursements and miscellaneous projects as assigned. 
• Handle sensitive and/or confidential documents and information.
• Prepare and send out a daily visitor email.
• Support distribution of daily incoming and outgoing mail and packages.
• Support copy, print, and scan requests based on requestor specifications and requested deadline using provided MFD equipment.
• Tech curious
• Strong attention to detail