Legal Support Specialist (Public Finance)

Greenberg Traurig (GT), a global law firm with locations across the world in 15 countries, has an exciting employment opportunity for you. We offer competitive compensation and an excellent benefits package, along with the opportunity to work within an innovative and collaborative environment.

Join our Public Finance Team as a Legal Support Specialist

We are seeking a highly skilled professional who thrives in a fast-paced, deadline-driven transactional/finance environment. The ideal candidate possesses strong problem-solving and decision-making abilities, ensuring efficiency and accuracy in every task. With a dedicated work ethic and a can-do attitude, you will take initiative and approach challenges with confidence and resilience. Excellent communication skills are essential for collaborating effectively across teams and delivering exceptional client service. If you demonstrate initiative, adaptability, and innovation, we invite you to join our team.

This role can be based in our Atlanta, Charlotte, Houston, or Florida offices on a remote basis.

Position Summary

The Legal Support Specialist provides a wide range of technical, administrative, and client focus support to a Shareholder in our Public Finance practice group.  The successful candidate demonstrates a high level of accountability, professionalism, attention to detail, and ability to handle multiple priorities in an efficient manner. Flexibility to work overtime as needed.

Key Responsibilities

• Provides administrative and transactional support to the Public Finance team in a fast‑paced, deadline‑driven environment.

• Assists with drafting, revising, and formatting bond and finance‑related documents, including managing redlines and incorporating comments from working‑group participants.

• Prepares required forms and obtain client signatures; assists with submissions to DTCC and other regulatory entities.

• Supports the closing process by organizing signature documents, tracking executed pages, assembling final documents, and preparing closing sets for distribution.

• Assists with preparing bond certificates, requisition forms, and other closing items, including coordinating printing, tabbing, and delivery to appropriate signatories.

• Monitors and follows up on courier and UPS deliveries related to transactional documents.

• Submits notices of sale and post‑closing materials, including tax documents and recorded items; updates transcripts and distributes final transcript links.

• Maintains accurate client/matter information, closed‑matter lists, and organized electronic files; responds to document and information requests promptly.

• Drafts correspondence, memoranda, agendas, and presentations; processes attorney expenses and invoices.

• Manages attorney calendars, travel arrangements, client contacts, and meeting logistics.

• Assists with billing tasks, including conflicts checks, new‑matter openings, engagement letters, and reviewing draft invoices.

• Screens and routes calls; communicate professionally with clients, counsel, and external partners.

• Proofreads and inputs revisions to legal documents with a strong focus on accuracy and attention to detail.

• Collaborates and works with administrative support team, coordinators, paralegals, and other legal support team members, where applicable, to ensure maximum efficiency and productivity 

• Understands firm available resources and leverages most effective resource for desired results

Qualifications

Skills & Competencies

• Skilled in handling administrative and practice specific tasks with a high degree of accuracy, organization, and efficiency

• Strong ability to maintain high standards, use good judgment, and seek out ways to contribute and anticipate attorney needs

• Excellent interpersonal, communication skills (both oral and written), and the ability to collaborate well in a team

• Be flexible and open to learning new technologies to improve efficiency and productivity of work

Education & Prior Experience

• Bachelor’s Degree or equivalent experience is preferred

• Minimum 5 years of experience within a law firm or other professional organization

Technology

• Computer proficiency in Microsoft Office Suite applications including Word, PowerPoint, Excel and Outlook, as well as document management and other office technologies

GT is an EEO employer with an inclusive workplace committed to merit-based consideration and review without regard to an individual’s race, sex, or other protected characteristics and to the principles of non-discrimination on any protected basis.