Prepare and lead written responses to RFXs (RFI/RFP/RFQ/IT security surveys), coordinate internal stakeholders, prioritize high-volume deadlines, and shape proposal strategies to support global sales and win multi‑million dollar deals.
Coupa makes margins multiply through its community-generated AI and industry-leading total spend management platform for businesses large and small. Coupa AI is informed by trillions of dollars of direct and indirect spend data across a global network of 10M+ buyers and suppliers. We empower you with the ability to predict, prescribe, and automate smarter, more profitable business decisions to improve operating margins.
Why join Coupa?
🔹 Pioneering Technology: At Coupa, we're at the forefront of innovation, leveraging the latest technology to empower our customers with greater efficiency and visibility in their spend.
🔹 Collaborative Culture: We value collaboration and teamwork, and our culture is driven by transparency, openness, and a shared commitment to excellence.
🔹 Global Impact: Join a company where your work has a global, measurable impact on our clients, the business, and each other.
Learn more on Life at Coupa blog and hear from our employees about their experiences working at Coupa.
The Impact of a Proposal Specialist at Coupa:
As a Proposal Specialist, you will be the driving force behind how Coupa wins new business, shaping the proposals and RFX responses that showcase our Business Spend Management platform to prospective customers around the world. Your writing and coordination will directly influence multimillion dollar deals, helping sales teams put their best foot forward under tight deadlines. By partnering with solutions advisors, technical architects, product teams, legal, and revenue leadership, you will ensure every response is accurate, compelling, and reflective of Coupa's value. Your work brings clarity and confidence to customers evaluating Coupa, ultimately expanding the spend under management that fuels their success.
What You'll Do:
- Independently prepare written responses to RFXs, including but not limited to RFI, RFPs, RFQs, IT/Security Surveys, General Questionnaires, etc. The Sr. Proposal Specialist will independently respond to RFXs with hundreds of detailed functional & technical questions that span over 15 applications.
- Support a full-service and self-service Proposal and RFX Desk for Coupa's global sales organization
- Lead internal reviews and coordinate preparation of responses to RFX’s and provide comprehensive writing support as a lead for any client deliverables.
- Prioritize RFXs and balance high workloads with short deadlines and fast turnaround times.
- Collaborate with account reps, executives, legal, finance, sales operations, product management, marketing, and engineers to create proposal strategies and win plans.
What You Will Bring to Coupa:
- Business Spend Management industry experience (e.g., Procurement, Invoicing/AP, Expenses, Sourcing, Contracts, Spend Analytics, etc.), in roles such as Proposal Manager/Specialist, Consultant, Analyst, or Pre-Sales. Minimum of 3 to 5 years.
- Functional knowledge of Business Spend Management applications
- Technical knowledge of SaaS/cloud computing.
- Independent learner and self-starter.
- Excellent written and editing skills – English required, other languages desired.
- Project coordination skills.
- Technical and business writing skills (whitepapers, proposals, competitive responses).
- Bachelor's Degree in a technical discipline.
- Ability to thrive in a fast-paced, deadline-driven environment.
At Coupa, we are 100% committed to creating and nurturing an environment that supports your physical, mental, and community well-being . We offer a comprehensive suite of benefits designed to help you and your family thrive:
Global Well-Being Perks (For All Employees Globally)
- Global Wellness Days: Enjoy two designated, company-wide paid wellness days off each year (typically the first Friday in March and the last Friday in September) so the entire global team can unplug, step away, and recharge together .
- Birthday Time-Off: Celebrate your day! Coupa provides a paid day off on your birthday or another day of your choice within your birthday month .
- Volunteer Time Off (VTO): Giving back is in our DNA. We offer 40 hours of paid VTO annually to support the community initiatives and volunteer programs you are passionate about .
- Employee Assistance Program (EAP): Access free, confidential, 24/7/365 counseling and resources for emotional support, work-life solutions, financial advice, legal guidance, and support for new parents .
- Business Travel Protection: Travel with peace of mind. Zurich Travel Assist provides medical, safety, pre-trip planning, and emergency support during any business travel .
- Referral Bonus Program: Share the Coupa experience! Receive generous monetary referral bonuses when you successfully refer talented friends or acquaintances who are hired into open roles .
Please note: In addition to these global well-being perks, Coupa offers highly competitive, location-specific benefits packages (which include comprehensive medical/dental insurance, retirement/pension plans, and life or accident protection) tailored to your primary work location. Your recruiter will walk you through the specific regional benefits package for this role during the interview process.
Coupa complies with relevant laws and regulations regarding equal opportunity and offers a welcoming and inclusive work environment. Decisions related to hiring, compensation, training, or evaluating performance are made fairly, and we provide equal employment opportunities to all qualified candidates and employees.
Please be advised that inquiries or resumes from recruiters will not be accepted.
By submitting your application, you acknowledge that you have read Coupa’s Privacy Policy and understand that Coupa receives/collects your application, including your personal data, for the purposes of managing Coupa's ongoing recruitment and placement activities, including for employment purposes in the event of a successful application and for notification of future job opportunities if you did not succeed the first time. You will find more details about how your application is processed, the purposes of processing, and how long we retain your application in our Privacy Policy.
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