Project Assistant

This is a 9-5pm, Monday - Friday remote position. Remote work is currently only approved for residents living in the following states: AL, FL, GA, ID, KS, KY, ME, MI, NC, SC, VT, VA.

Pay Range

Supports Project Directors and Project Managers by interfacing with team on project specific functions. Analyzes and assists with the maintenance of project data, processes project documents, schedules meetings and monitors attendance, and organizes and maintains project-related files.

Essential Functions

• Assists the Project Manager in maintaining current data for project schedules, budget and cash flow reports.
• Monitors project data and processes project documents, assign new OSR's to appropriate teams.
• Confirms project information screen has complete and correct data summarizing the project scope, location, approvers, size, schedule, and budget.
• Processes and verify accuracy of budget approval levels.
• Identifies correct capital funds and links projects under $100K to those funds and communicate with FMG Reporting for project budgets over $100K.
• Scans and attaches project related documents to the project record.
• Researches journal and unallocated entries in projects and reclassifies to correct budget categories.
• Creates and maintains paper files for projects following department record retention standards.
• Processes Task Orders by ensuring required format/data, verification of committed funds, signature gathering, notification to vendors.
• Processes RFC(s) and Change Orders by ensuring required format/data, verification of committed funds, signature gathering, notification to vendors.

Physical Requirements
Not applicable
Educational Experience
High school diploma or GED with four years experience required, or Associates Degree with two years experience, or Bachelor's Degree. Exposure to construction and/or design is preferred.

Our Commitment to You:

Advocate Health offers a comprehensive suite of Total Rewards: benefits and well-being programs, competitive compensation, generous retirement offerings, programs that invest in your career development and so much more – so you can live fully at and away from work, including:

Compensation

• Base compensation listed within the listed pay range based on factors such as qualifications, skills, relevant experience, and/or training
• Premium pay such as shift, on call, and more based on a teammate's job
• Incentive pay for select positions
• Opportunity for annual increases based on performance

Benefits and more

• Paid Time Off programs
• Health and welfare benefits such as medical, dental, vision, life, and Short- and Long-Term Disability
• Flexible Spending Accounts for eligible health care and dependent care expenses
• Family benefits such as adoption assistance and paid parental leave
• Defined contribution retirement plans with employer match and other financial wellness programs
• Educational Assistance Program