Coordinate project execution and task management for the Portfolio Marketing team using Agile methodology, ensuring collaboration among internal and external teams.
The Program Manager will coordinate project execution and task management for the Portfolio Marketing team using Agile methodology. This role focuses on ensuring seamless collaboration with internal teams and external partners through systematic project management, Monday.com administration, and operational process optimization. The Program Manager will support strategic initiatives through tactical project coordination and workflow management, enabling the creative team to focus on high-impact strategic content development while maintaining operational excellence across all portfolio marketing initiatives.
We are flexible with respect to geographic location, and the ideal candidate will be comfortable working remotely/work from home within the US or be based from Bethesda, MD office.
Primary Duties:
Agile Project Management:
- Implement and manage Agile/Scrum methodology for all Portfolio Marketing team projects and cross-functional initiatives
- Facilitate daily standups, sprint planning, sprint reviews, and retrospectives to ensure project momentum and continuous improvement
- Coordinate project execution across internal teams (messaging, analytics, offers, creative) and external partners (agencies, freelancers)
- Monitor project progress using Agile metrics and proactively address roadblocks to maintain timeline adherence and quality standards
Monday.com Platform Management:
- Administer Monday.com workspace for Portfolio Marketing team, ensuring accurate project tracking, capacity management, and stakeholder visibility
- Train team members and external partners on Monday.com best practices, workflows, and optimization techniques
- Create and maintain project templates, automation rules, and comprehensive reporting dashboards for leadership visibility
- Integrate external partners (RMD agency, freelancers) into Monday.com workflows and ensure seamless project handoffs
Process Coordination & SOP Development:
- Support development and implementation of Standard Operating Procedures for team workflows, stakeholder engagement, and project delivery
- Coordinate systematic communication between Portfolio Marketing team and cross-functional stakeholders (sales, partnerships, events)
- Maintain operational calendars, project timelines, and ensure proactive stakeholder alignment on deliverables and milestones
- Facilitate process optimization initiatives to improve team efficiency, reduce bottlenecks, and enhance project delivery quality
Communication & Reporting:
- Prepare regular project status reports, capacity analyses, and performance metrics for leadership and stakeholders
- Facilitate cross-functional project alignment meetings, stakeholder updates, and strategic initiative communication
- Track project metrics, team performance indicators, and provide data-driven insights on capacity optimization and workflow improvements
- Support strategic initiatives through organized project documentation, follow-through, and systematic communication protocols
Minimum Qualifications:
- Bachelor's degree in Business, Marketing, Project Management, Operations, or related field
- 3-5 years experience in project management, program coordination, or operations role with demonstrated success
- Mandatory: Agile/Scrum certification (CSM, PSM, or equivalent) OR demonstrable experience successfully managing Agile projects
- Required: Advanced proficiency in Monday.com OR extensive hands-on experience with similar project management platforms (Asana, Wrike, Basecamp, Jira)
- Strong organizational and communication skills with exceptional attention to detail and ability to manage multiple concurrent projects
- Experience coordinating projects across multiple teams, departments, and external partners in fast-paced environments
Preferred knowledge, skills, and/or abilities:
- Marketing, creative, or content production industry project management experience
- Experience managing agency relationships, vendor coordination, and external creative production workflows
- Knowledge of marketing automation platforms, CRM systems, and creative production timelines
- Understanding of content development processes, creative workflows, and cross-functional marketing operations
- Experience with remote team coordination, digital collaboration tools, and distributed project management
- Familiarity with capacity planning, resource allocation, and team performance optimization
Physical Requirements:
- Sitting for prolonged periods of time. Extensive use of computers and keyboard. Occasional walking and lifting may be required.
Who We Are:
Aledade, a public benefit corporation, exists to empower the most transformational part of our health care landscape - independent primary care. We were founded in 2014, and since then, we've become the largest network of independent primary care in the country - helping practices, health centers and clinics deliver better care to their patients and thrive in value-based care. Additionally, by creating value-based contracts across a wide variety of health plans, we aim to flip the script on the traditional fee-for-service model. Our work strengthens continuity of care, aligns incentives and ensures primary care physicians are paid for what they do best - keeping patients healthy. If you want to help create a health care system that is good for patients, good for practices and good for society - and if you're eager to join a collaborative, inclusive and remote-first culture - you've come to the right place.
What Does This Mean for You?
At Aledade, you will be part of a creative culture that is driven by a passion for tackling complex issues with respect, open-mindedness and a desire to learn. You will collaborate with team members who bring a wide range of experiences, interests, backgrounds, beliefs and achievements to their work - and who are all united by a shared passion for public health and a commitment to the Aledade mission.
In addition to time off to support work-life balance and enjoyment, we offer the following comprehensive benefits package designed for the overall well-being of our team members:
Flexible work schedules and the ability to work remotely are available for many roles
Health, dental and vision insurance paid up to 80% for employees, dependents and domestic partners
Robust time-off plan (21 days of PTO in your first year)
Two paid volunteer days and 11 paid holidays
12 weeks paid parental leave for all new parents
Six weeks paid sabbatical after six years of service
Educational Assistant Program and Clinical Employee Reimbursement Program
401(k) with up to 4% match
Stock options
And much more!
At Aledade, we don’t just accept differences, we celebrate them! We strive to attract, develop and retain highly qualified individuals representing the diverse communities where we live and work. Aledade is committed to creating a diverse environment and is proud to be an equal opportunity employer. Employment policies and decisions at Aledade are based on merit, qualifications, performance and business needs. All qualified candidates will receive consideration for employment without regard to age, race, color, national origin, gender (including pregnancy, childbirth or medical conditions related to pregnancy or childbirth), gender identity or expression, religion, physical or mental disability, medical condition, legally protected genetic information, marital status, veteran status, or sexual orientation.
Privacy Policy: By applying for this job, you agree to Aledade's Applicant Privacy Policy available at https://www.aledade.com/privacy-policy-applicants
Top Skills
Agile
Asana
Basecamp
JIRA
Monday.Com
Scrum
Wrike
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