Program Coordinator III - Division 13 - Business Office

Agency

Dept of Transportation

Division

State Hwy Administrator - Div of Hwys

Job Classification Title

Program Coordinator III (S)

Position Number

60022819

Grade

NC12

About Us

It’s the mission of the NC Department of Transportation to connect people, products and places safely and efficiently with customer focus, accountability, and environmental sensitivity to enhance the economy and vitality of North Carolina. We encourage you to consider joining NCDOT where our work not only serves the citizens of North Carolina but has an impact on our world through all modes of transportation.

Description of Work

Please note that all positions close at 12:00 AM on the posted closing date. You must apply by 11:59 PM prior to the posted closing date.
This posting is for a Program Coordinator III position in the Division 13 Business Office in Asheville. The position coordinates, administers, and governs the Division’s Professional Services Program encompassing Construction Engineering & Inspection (CEI), Limited Services Contracts (LSC), and General Engineering Services Consultant (GESC) engagements. The employee serves as the program lead and process/policy expert, establishing procedures, enforcing applicable policies and regulations, resolving program issues, and engaging stakeholders to ensure compliant, efficient delivery of CEI/LSC/GESC services across the Division. ESC arrangements provide consulting support for NCDOT project development/reviews under defined restrictions and program guidance; this role ensures division level execution aligns to those constructs. The position supports a high-volume, high-risk program associated with Division 13 project delivery, including oversight of multi-million-dollar consultant contracts contributing to approximately $6 billion in current and upcoming transportation projects, where accuracy and compliance are critical to ensure proper state and federal reimbursement.
This position operates under general supervision of the Business Officer, with authority to initiate and install program procedures, interpret/apply policy, and coordinate cross unit program functions (Resident Engineers’ Offices, District Offices, Project Development, Construction Unit). Program outcomes are reviewed via conferences, audits, and results/performance measures.
This position exercises independent judgment to establish/apply program procedures; recommends policy clarifications and system/process improvements; approves/counters operational actions within delegated limits; coordinates consistent interpretation across units.
This position may lead and provide functional guidance to administrative/clerical personnel supporting program activities. Employee will serve as a backup to the Division office receptionist/front desk position as needed. Employee may perform other duties as required.
Additional Expectations:
The successful applicants for this position must be able to communicate both verbally and in written form. Accounts payable experience is beneficial. Applicant should have the ability to prepare standard financial statements and reports. The applicant should have the ability to identify and correct routine and recurring financial problems, referring more complex problems to a higher level. The applicant should have the ability to verify accounting documents and forms for accuracy and completeness. The applicant should have the ability to present financial information clearly and concisely in oral and written form. Knowledge of basic mathematical computation is needed.
The program area for this position includes one or more of the following: Experience applying accounting practices and procedures. Experience preparing financial statements and reports and/ or experience overseeing project delivery contracts.

Knowledge Skills and Abilities/Management Preferences

Salary Grade and Salary Range:  NC12 - $47,703.00 - $83,479.00

Management prefers applicants with the following:

• Experience in accounting practices and procedures.
• Experience working with accounts payable invoice deadlines and time sensitive documentation.
• Extensive knowledge of Microsoft Excel and Word.
• Experience compiling clear, concise, and detailed reports
• Demonstrated ability to complete job duties independently and working well in a team environment.

Minimum Education and Experience

Some state job postings say you can qualify by an “equivalent combination of education and experience.” If that language appears below, then you may qualify through EITHER years of education OR years of directly related experience, OR a combination of both. See the Education and Experience Equivalency Guide for details.

Bachelor’s degree from an appropriately accredited institution and two (2) years of experience related to the area of assignment; or an equivalent combination of training and experience.

EEO Statement

The State of North Carolina is an Equal Employment Opportunity Employer and dedicated to providing employees with a work environment free from all forms of unlawful employment discrimination, harassment, or retaliation. The state provides reasonable accommodation to employees and applicants with disabilities; known limitations related to pregnancy, childbirth, or related medical conditions; and for religious beliefs, observances, and practices.

Recruiter:

Jacquie Holleman

Email:

[email protected]