Personal Assistant

About the Role

We are seeking a dedicated and highly organized Personal Assistant to support the CEO and his family with personal and administrative tasks, ensuring efficiency in daily life. Although this is a remote position, the work schedule aligns with Pacific Time (PST), requiring availability during the week from 9:00 AM to 5:00 PM PST. This role requires a proactive approach to managing personal requests, scheduling, anticipating outcomes and organization.

Key Responsibilities

• Manage and maintain the CEO’s personal calendar, scheduling appointments, errands, and commitments.
• Order meals, coordinate deliveries, manage apartment maintenance tasks and handle other personal requests promptly and accurately.
• Keep the CEO’s personal and professional life organized by creating systems, reminders, and prioritizing tasks.
• Communicate effectively with vendors, service providers, and other contacts on behalf of the CEO.
• Anticipate needs and proactively address potential issues or requests.
• Maintain strict confidentiality and discretion in all aspects of the role.

Qualifications

• 3-5+ years of experience as a Personal Assistant or similar support role.
• Exceptional organizational and time-management skills.
• Strong problem-solving skills and the ability to anticipate needs.
• Must have experience with coordinating tasks to completion with great outcomes.
• Tech-savvy, with proficiency in tools such as Google Workspace, task management apps, and communication platforms.
• Professional demeanor and excellent communication skills.
• Flexibility to adapt to changing priorities and demands.