Payroll Administrator, North America

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Why Mozilla?

Mozilla Corporation is the non-profit-backed technology company that has shaped the internet for the better over the last 25 years. We make pioneering brands like Firefox, the privacy-minded web browser. Now, with more than 225 million people around the world using our products each month, we’re shaping the next 25 years of technology and helping to reclaim an internet built for people, not companies. Our work focuses on diverse areas including AI, social media, security and more. And we’re doing this while never losing our focus on our core mission – to make the internet better for people. 

About this team and role:

Responsible for supporting the North America payroll operations, processing semi-monthly and bi-weekly payroll for around 800 U.S. and Canadian employees while ensuring compliance with federal, state/provincial, and local regulations.  This role will ensure accurate and timely payroll cycles, compliance with tax laws and company policies, and provide reporting and analysis to support business needs. The Payroll Administrator will also assist in process improvements and cross-functional initiatives.

What you’ll do: 

• Administer end-to-end payroll processing for U.S. and Canadian employees (~800 employees), ensuring accurate, timely, and compliant payroll on a semi-monthly basis and bi-weekly basis.
• Maintain current knowledge of applicable federal, state/provincial, and local payroll tax regulations and reporting requirements. 
• Accurately incorporate payroll variables (e.g., commissions, one time bonus payments, etc.) into payroll system for timely payment processing. 
• Ensure timely and accurate processing of  changes impacting payroll (e.g., new hires, terminations, rate changes, 401K/Roth/RRSP rate updates, etc.)
• Assist with payroll issue resolution, effectively collaborating and communicating with internal and external partners. 
• Collaborate with the People Operations, Benefits and external vendors to ensure accurate benefit deductions and payroll-related transactions.
• Effectively communicate with employees regarding payroll related inquiries. 
• Organize compliant and accurate payroll records. 
• Assist with year-end activities, including W-2s, T4s, tax filings, and audits.
• Maintains payroll data with a high level of confidentiality. 
• Support Senior Payroll Analyst in day to day operation and projects.

What you’ll bring: 

• BA/BS in Business Administration, Accounting Finance or related field 
• AND 5+ years of payroll processing experience, preferably across U.S. and Canadian payrolls.
• OR equivalent combination of education 
• Working knowledge of federal and state/provincial payroll tax regulations.
• Experience with multi-jurisdiction taxation.  
• Canadian payroll experience is a plus. 
• Experience with payroll systems. ADP Workforce Now experience is a plus. 
• Strong customer service focus with an ability to communicate effectively with all levels of the organization and partner with key stakeholders. 
• Excellent attention to detail, organizational, and analytical skills.
• Ability to handle sensitive and confidential information with integrity.
• Experience working in cross-functional environments.
• Commitment to our values:
• Welcoming differences
• Being relationship-minded
• Practicing responsible participation
• Having grit

What you’ll get:

• Generous performance-based bonus plans to all eligible employees - we share in our success as one team
• Rich medical, dental, and vision coverage
• Generous retirement contributions with 100% immediate vesting (regardless of whether you contribute)
• Quarterly all-company wellness days where everyone takes a pause together
• Country specific holidays plus a day off for your birthday
• One-time home office stipend
• Annual professional development budget
• Quarterly well-being stipend
• Considerable paid parental leave
• Employee referral bonus program
• Other benefits (life/AD&D, disability, EAP, etc. - varies by country)

About Mozilla 

Mozilla exists to build the Internet as a public resource accessible to all because we believe that open and free is better than closed and controlled. When you work at Mozilla, you give yourself a chance to make a difference in the lives of Web users everywhere. And you give us a chance to make a difference in your life every single day. Join us to work on the Web as the platform and help create more opportunity and innovation for everyone online.

Commitment to diversity, equity, inclusion, and belonging

Mozilla understands that valuing diverse creative practices and forms of knowledge are crucial to and enrich the company’s core mission.  We encourage applications from everyone, including members of all equity-seeking communities, such as (but certainly not limited to) women, racialized and Indigenous persons, persons with disabilities, persons of all sexual orientations, gender identities, and expressions.

We will ensure that qualified individuals with disabilities are provided reasonable accommodations to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment, as appropriate. Please contact us at [email protected] to request accommodation.

We are an equal opportunity employer. We do not discriminate on the basis of race (including hairstyle and texture), religion (including religious grooming and dress practices), gender, gender identity, gender expression, color, national origin, pregnancy, ancestry, domestic partner status, disability, sexual orientation, age, genetic predisposition, medical condition, marital status, citizenship status, military or veteran status, or any other basis covered by applicable laws.  Mozilla will not tolerate discrimination or harassment based on any of these characteristics or any other unlawful behavior, conduct, or purpose.

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Req ID: R2874