Legal Operations Manager

Job Title: Legal Operations Manager

Location: Atlanta, GA or Remote, USA

Reports to: General Counsel

Job type: Full Time, Exempt

Who We Are

Impiricus is the first and only AI-powered HCP Engagement Engine. Founded by a practicing physician and a senior pharmaceutical executive, Impiricus was created to cut through the noise and put physician care delivery at the forefront. With our unique frontline access to HCPs, their insights, and clinical expertise, we are committed to providing life science companies with innovative channels and AI technology needed to deliver clear, reliable, and evidence-based resources into the hands of HCPs. Guided by a board of trusted physician advisors, we ensure every message leads to better patient care. Welcome to the future of ethical physician and pharma collaboration! 

Job Summary:

We are seeking a skilled Legal Operations Manager to support our legal team in managing contracts, compliance matters, and general legal operations. The ideal candidate will have experience in equity management, healthcare or pharmaceutical industry regulations, strong contract management skills, and the ability to thrive in a fast-paced startup environment. This is an individual contributor role with no direct reports. 

Key Responsibilities:

Contract Management

• Maintain and optimize the CLM system (Summize), including matter intake, approval flows, clause libraries, templates, redline comparison, and contract repository organization.
• Build and maintain contract dashboards (cycle times, volume, statuses) and generate weekly reports for Legal, Sales, and Operations.
• Ensure consistent metadata tagging for all agreements (client, product, channel, state, term, value, risk flags).
• Manage signature workflows (DocuSign) and coordinate counterparty execution.
• Coordinate with business teams for contract review and approval processes
• Maintain contract templates and standard forms

Compliance Support

• Assist in reviewing pharma-facing agreements for compliance with TCPA, HIPAA, PHRMA Code, DEA/Surescripts, and state “mini-TCPA” laws.
• Maintain internal trackers of: opt-out language, contact flows, consent records, attestation language, and state-specific advertising/solicitation rules.
• Support audit preparation and coordinate with external counsel for high-compliance pharma brands.
• Maintain version-controlled privacy, TCPA, and data governance documentation (handbook, opt-out workflows, state-level rule overlays).
• Track and update data retention schedules and vendor management artifacts.
• Coordinate with CTO and People Ops for SOC 2 readiness materials (evidence gathering, policies, access logs).

Equity Management

• Manage and maintain equity records, including utilizing equity management platforms such as Carta
• Assist with equity-related transactions and documentation
• Coordinate with internal teams and external advisors on equity matters

Corporate Governance

• Maintain corporate governance filings, ensuring compliance with state and federal requirements
• Support the preparation and maintenance of board materials and corporate records
• Coordinate with outside counsel and stakeholders on governance matters

Legal Operations

• Coordinate with outside counsel as needed
• Manage legal department calendar and deadlines
• Organize and maintain legal files and records
• Prepare legal correspondence and documentation
• Conduct preliminary legal research and analysis

Administrative Support

• Schedule meetings and manage calendar for legal team
• Maintain legal department budget tracking and expense reports
• Organize and prepare materials for meetings and presentations
• Handle confidential information with discretion
• Support special projects as needed

Requirements:

• Bachelor's degree or paralegal certificate
• 3-5 years minimum of legal ops or paralegal experience, preferably in healthcare or pharmaceutical industry
• Experience with contract management systems and legal document management (Summize)
• Proficiency in Microsoft Office Suite, Google Workspace, e-signature platforms, and Slack
• Proficiency in legal research tools/databases (e.g. LexisNexis, WestLaw, CoCounsel) 
• Familiarity with Carta equity management platform, including grant management and report generation
• Excellent organizational, time-management, and prioritization abilities
• Strong document formatting, editing, and overall attention to detail and accuracy
• Exceptional written and verbal communication skills
• Experience in fast-paced or startup environments, with knowledge of corporate governance and compliance

Skills Desired but Not Required:

• Knowledge of healthcare regulations, including HIPAA and FDA regulations
• Experience with mergers and acquisitions

The base salary range for this role is $100,000 - $110,000.

Where you land within the range will reflect your skills, experience, and location, while keeping team parity in mind and leaving room for future growth.

Benefits:

Impiricus focuses on taking care of our teammates’ professional and personal growth and well-being.

 Healthcare: Medical, dental, and vision coverage for you and your dependents + on-demand healthcare concierge
 HSA, FSA & DCFSA: Pre-tax savings options for healthcare and dependent care, with monthly employer contributions to HSA (if enrolled in a high-deductible plan)
 Coverage & Protection: 100% paid short- and long-term disability, plus life and AD&D insurance
 Flexible Time Off: Take the time you need with a flexible vacation policy — recharge your batteries your way
 Parental Leave: 12 weeks of paid leave to spend time with your newborn, adopted, or foster child (available after 6 months)
 Your Work, Your Way: If you’re close to an office, we encourage spending some time in-person to collaborate and connect. If not, remote is always an option.
 Home Office Setup: We’ll ship you the gear you need to create a comfortable workspace at home.
 401(k): Save for your future with tax advantages (and company match!)

Impiricus provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.