Operations Coordinator

Who We Are: 

Ghost Story Games is a self-publishing game development studio. Our studio designed and released award-winning games, such as System Shock 2, BioShock and BioShock Infinite. We are currently working on Judas and would love for you to be part of our team. 

The Challenge: 

Your positive energy as an Operations Coordinator will help keep our studio running smoothly. In this role, you'll provide day-to-day support across various studio functions and collaborate with team members, vendors, and partners. You’ll report to the Executive Director of Studio Affairs and support efforts to ensure the studio is organized, efficient, and well-communicated. We’re a small, hands-on team, and you’ll be expected to pitch in where needed and help support multiple areas of studio operations. 

What You'll Take On: 

• Support the operations team with daily administrative and operational tasks
• Maintain project management tools and task trackers to ensure accuracy and up-to-date status 
• Assist with recruiting and onboarding processes, including drafting and updating job descriptions, creating interview plans, screening candidates, and scheduling interviews
• Manage vendor contracts, including executing the signatory process and filing legal documents (e.g., NDAs, contracts) 
• Help draft, prepare, and distribute internal studio communications 
• Process expense reports and track studio-related purchases 
• Track ongoing tasks and project milestones using project management tools
• Respond to general employee inquiries or route them to the appropriate resource
• Perform additional administrative and operational support tasks as assigned 

What You Bring:

• You are organized, detail-oriented, and eager to learn.
• You enjoy helping others, supporting a team, and keeping things on track.
• You’re a strong communicator and not afraid to ask questions or offer help. 
• Strong organizational skills and attention to detail 
• Ability to prioritize and manage multiple tasks 
• Follow-through and reliability in completing assigned duties 
• Comfort using tools like Google Workspace, Microsoft Suite, AirTable, Miro, etc. 5+ years of experience in an administrative, operations, or coordinator role Strong written and verbal communication
• A proactive, helpful attitude and team-first mindset ● Flexibility and willingness to support a variety of studio needs 

When Applying For This Position: 

Please watch the following GDC talk given by Ken Levine: http://www.gdcvault.com/play/1020434/Narrative

Please be aware that Ghost Story does not conduct job interviews or make job offers over third-party messaging apps such as Telegram, WhatsApp, or others. Ghost Story also does not engage in any financial exchanges during the recruitment or onboarding process, and the Ghost Story will never ask a candidate for their personal or financial information over an app or other unofficial chat channel. Any attempt to do so may be the result of a scam or phishing exercise. Ghost Story’s in-house recruitment team will only contact individuals through their official Ghost Story email addresses (i.e., via a ghoststorygames.com email domain). If you need to report an issue or otherwise have questions, please contact [email protected] 

As an equal opportunity employer, Ghost Story Games, LLC (“Ghost Story”) is committed to fostering and celebrating the diverse thoughts, cultures, and backgrounds of its talent, partners, and communities throughout its organization. Consistent with this commitment, Ghost Story does not discriminate or retaliate against any employee or job applicant because of their race, color, religion, sex (including pregnancy, sexual orientation, and gender identity), national origin, age, disability, and genetic information (including family medical history), or on the basis of any other trait protected by applicable law. If you need to report a concern or have questions regarding Ghost Story’s equal opportunity commitment, please contact [email protected].