Office Manager

Teguar is a leading provider of cutting-edge industrial and medical computer solutions that are specifically designed to provide reliable performance in the most demanding environments and applications. Founded in 2010, we are a fast-growing Inc 5000 company and we believe in excellence in the quality of our products, the quality of our customer service and the quality of our team.

We’re looking for a dynamic Office Manager to be the operational heartbeat of our Charlotte, NC office.

SUMMARY: The Office Manager will be responsible for ensuring the smooth and efficient daily operations of Teguar’s office and facilities. This role oversees administrative functions, coordinates building maintenance and vendors, supports leadership meetings and culture initiatives, and serves as a key point of contact for IT and office operations. The ideal candidate is highly organized, detail-oriented, and proactive, with a strong commitment to integrity, efficiency, and continuous improvement.

What you'll do..

• Oversee clerical tasks such as work processing, scheduling, report preparation, and other services. 
• Coordinate building maintenance and company’s town home schedule and maintenance. 
• Organize and schedule meetings and appointments incl. quarterly and annual leadership meetings. 
• Assist with IT-related issues and primary contact for Teguar’s IT MSP. 
• Manage the purchasing, maintenance, and repair of office supplies and equipment. 
• Administratively support the company Culture Committee's events and efforts. 
• Ensure compliance with company policies and legal regulations. 
• Develop processes and procedures that ensure the efficient and cost-effective running of the building. 
• Maintain office records and filing systems for efficient retrieval. 
• Ensure that day-to-day operations align with organizational objectives. 
• Serve as the primary point of contact for after-hour building related events. 
• Perform other related duties as assigned by management.

QUALIFICATIONS:

• Associate's Degree and 4 years' relevant experience; OR a minimum 6 years of relevant experience, OR an equivalent combination of education and experience.

• Strong organizational, time management, and multitasking skills.
• Effective communication and collaboration with cross-functional teams.
• Experience in report writing, business correspondence, and procedural manuals.
• Ability to present information and address inquiries from management and clients.
• High attention to detail in document review.
• Proven problem-solving and critical thinking abilities.
• Data analysis, reporting, and trend identification skills.
• Proficient in Microsoft Office and preferable experience with NetSuite.
• High integrity and confidentiality maintenance.
• Demonstrated initiative and ownership of responsibilities.
• Team-oriented with the capacity for independent work.
• Continuous improvement mindset, ready to challenge the status quo.

• 401K matching
• HRA (Health Reimbursement Account) covers medical, dental and vision expenses
• Basic Life and AD&D Insurance
• Supplemental Insurance plans
• Gym membership
• Paid Holidays and PTO days
• Birthday PTO and Volunteer Day
• Culture Committee Program
• Employee Referral Bonus Program
• Modern office work environment with free drinks and snacks