Office Manager

The Office Manager provides office administration and management support to the site.  This position performs several functions that are vital in maximizing office efficiency.  The Office Manager also assists the Project or General Manager and is the stand-in for administrative management decisions in their absence. The Office Manager is also administratively responsible for payroll and some human resources functions.

Primary Responsibilities: 

Coordinates with Corporate HR Staff to serve as an extension of HR in the field. 

Responsible for gathering and completing all pre-employment, new hire, PANs, CANs, benefit, and termination paperwork 

Assists employees with questions regarding benefits, payroll, human resources policies and procedures 

Serves as a member of the pre-screening processes and makes the recommendation for hiring potential job candidates 

Assist Project or General Manager with administrative needs as required 

Responsible for collecting timesheets and ensuring accuracy 

Utilize time capture system and records hours worked for payroll daily 

Assist sub-contractors with questions regarding pre-employment requirements 

Enter all background pre-employment data for subcontractors and employees 

Assist sub-contractors with invoices by emailing pay details on a weekly basis using Seibel software and assists sub-contractors with past open jobs

Perform a wide variety of administrative duties as required by daily operations in the local office 

Notify Corporate Human Resources of any outstanding issues, problems, or discrepancies at each location Maintain office supply inventory  

Maintain positive relationships with the corporate staff and local staff 

Other duties as assigned  

Qualifications: 

Education:  High School diploma or general education degree (GED); related trade school education required; Associate’s degree preferred 

Position Requirements:

Minimum of 4 years of administrative experience  

Minimum of 2 years of office or function management experience preferred  

Excellent written and verbal communication skills and a strong command of the English language is required. 

Human Resources experience is a plus  

Technical Skills 

Ability to maintain a high level of accuracy in preparing and entering information  

Knowledge of Microsoft Office with strong proficiency in Excel and Word 

The ability to handle confidential matters with sensitivity 

Soft Skills:  

Excellent typing and data entry skills 

Highly organized and detail oriented 

Ability to multi-task and work in a fast-paced environment  

Strong organizational, administrative, interpersonal, verbal, and written communication skills 

Above average analytical skills 

Time management skills; must be able to meet deadlines

Physical Requirements:  

Sitting at a desk for 6-8 hours a day 

Working on a computer for 6-8 hours a day  

Must be able to pass pre-employment screening that includes background and drug testing