Low-Code Automation Engineer (Talent Acquisition)

Ruby Labs is a leading tech company that creates and operates innovative consumer products. We offer a diverse range of opportunities across the health, education, and entertainment industries. Our innovative teams are driving the future of consumer-led products, and we're always looking for passionate individuals to join us. Learn more about our story at: https://rubylabs.com/about-us/

As a Low-Code Automation Engineer at Ruby Labs, you will be responsible for driving operational efficiency and innovation within the Talent Acquisition function. You will leverage advanced low-code platforms and visual development tools to design and implement automation solutions that streamline recruitment workflows, reduce manual administrative overhead, and accelerate time-to-hire. Your mandate is to convert complex recruitment needs into scalable, automated systems that enhance the candidate and recruiter experience.

• Design, implement, and maintain recruitment automation workflows using platforms such as N8N, Make, or Zapier to optimize key talent acquisition processes such as candidate sourcing, CV parsing, interview scheduling, stakeholder notifications, and hiring pipeline reporting.

• Build custom dashboards and front-end recruitment interfaces using tools like Tooljet to enable real-time tracking and decision-making.

• Integrate external platforms (e.g., LinkedIn, Ashby, Greenhouse, Lever, Workable, Calendly, Slack, email services, ATS/HRIS platforms) via APIs and webhooks to unify recruitment data and enable seamless communication across systems.

• Analyze current recruitment operations to identify inefficiencies, bottlenecks, and repetitive tasks, then translate these findings into robust low-code solutions.

• Partner closely with the Talent Acquisition team, and operations teams to align automation initiatives with hiring goals, SLAs, and compliance requirements.

• Establish and maintain best practices for low-code development in a high-growth talent environment, including documentation, change management, and stakeholder training.

• Demonstrated experience with low-code platforms (e.g., N8N, Make, Zapier, Tooljet, Bubble) and automation frameworks, with a focus on recruitment or HR use cases.

• Proficient in JavaScript for scripting and custom logic within low-code environments.

• Familiarity with RESTful APIs, webhooks, and authentication protocols commonly used in recruitment systems (e.g., OAuth, API tokens).

• Experience conducting functional testing, user acceptance testing, and iterative deployment cycles to ensure solution reliability.

• Strong stakeholder communication skills – able to translate recruitment needs into technical solutions and collaborate effectively with both tech and non-tech audiences.

• Self-starter with a process-improvement mindset and a bias for action in a fast-paced HR tech environment.

• Previous exposure to ATS platforms (e.g., Ashbyy, Greenhouse, Lever) or HRIS systems and their API ecosystems.

• Skills in working with modern AI tools (AI agents, MCP).

• Understanding of recruitment metrics (e.g., time-to-fill, conversion rates, pipeline velocity) and experience building automation to surface these KPIs.

Ruby Labs operates within the CET (Central European Time) zone. Applicants from any country are welcome to apply for the position as long as they are located within approximately ± 4 hours of CET. This ensures optimal collaboration and communication during working hours.

Discover the perks of being part of our vibrant team! We offer:

• Remote Work Environment: Embrace the freedom to work from anywhere, anytime, promoting a healthy work-life balance.

• Unlimited PTO: Enjoy unlimited paid time off to recharge and prioritize your well-being, without counting days.

• Paid National Holidays: Celebrate and relax on national holidays with paid time off to unwind and recharge.

• Company-provided MacBook: Experience seamless productivity with top-notch Apple MacBooks provided to all employees who need them.

• Flexible Independent Contractor Agreement: Unlock the benefits of flexibility, autonomy, and entrepreneurial opportunities. Benefit from tax advantages, networking opportunities, reduced employment obligations, and the freedom to work from anywhere. Read more about it here: https://docs.google.com/document/d/1dHF4ctKlez75whdn-ybUwP5d5Wr0BdwVrorrm_fM40Q/preview

Be part of our fast-growing team and seize this excellent opportunity for personal and professional growth!

After submitting your application, we conduct a thorough review which typically takes 3 to 5 days, but may occasionally take longer due to the volume of applications received. If we see a potential fit, we proceed with the following steps:

• Recruiter Screening (40 minutes)

• Technical Interview (90 minutes)

• Task Assignment ( 5 days)

• Final Interview (60 minutes)

At Ruby Labs, we are more than a team; we're a community united in pushing the boundaries of technology and innovation. Our combined passion fuels our ambition for excellence, driving impact that resonates around the globe.

We are an equal-opportunity employer and celebrate diversity, recognizing that a diversity of thought and backgrounds builds stronger teams. We approach diversity and inclusion seriously and thoughtfully. We do not discriminate based on race, ethnicity, religion, color, place of birth, sex, gender identity or expression, sexual orientation, age, marital status, military service status, or disability status. Join us and be part of a company that is crafting the future of technology across multiple industries.

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