Legal Executive Assistant

We are assisting a global law firm known for handling high-stakes, complex matters that is seeking a Legal Administrative Assistant to join their team in Charlotte, NC. This role offers the chance to support top-tier attorneys, manage critical administrative functions, and thrive in a fast-paced, client-focused environment.

What You'll Do as the Legal Administrative Assistant:

• Provide daily support to attorneys, including scheduling meetings, managing calendars, and coordinating travel.
• Draft, edit, and format legal documents, correspondence, and presentations with a high degree of accuracy.
• Handle confidential client and firm information with discretion and professionalism.
• Process expense reports, vendor invoices, and check requests using financial systems.
• Assist with billing, time entry, and liaising between attorneys and finance teams.
• Research client-related information and prepare background materials as requested.
• Manage phone coverage, greet visitors, and arrange conference room logistics, including catering when needed.
• Collaborate with internal teams on reprographics, document services, and other operational support.
• Take on additional projects and provide overflow support when necessary.

Must-Haves as the Legal Administrative Assistant:

• Bachelor’s degree.
• 5-10 years of administrative or legal assistant experience in a professional services or law firm environment.
• Strong proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint).
• Ability to manage competing priorities in a high-pressure, fast-paced setting.
• Excellent interpersonal and communication skills.
• Highly organized, detail-oriented, and proactive with strong problem-solving abilities.
• Ability to maintain confidentiality when handling sensitive matters.
• Flexibility to work overtime as needed and be present in-office at least 4 days per week.

Nice-to-Haves as the Legal Administrative Assistant:

• Prior experience supporting senior-level attorneys or partners.
• Familiarity with legal billing systems (such as Intapp or Chrome River).
• Background in client relationship management and high-touch service.

This Role Offers:

• Competitive compensation with comprehensive benefits.
• A collaborative, team-driven work culture in a leading international law firm.
• Professional growth and development opportunities in a high-profile environment.
• A role at the center of sophisticated, high-impact client work.