The Junior Project Manager will assist project management tasks, coordinate meetings, manage data and emails, and foster interdepartmental collaboration.
This is a remote position.
About the Role:
We’re looking for a Junior Project Manager to assist our Project Managers for Working Groups & Councils in their day-to-day tasks.
Responsibilities:
Responsibilities:
Email Management: Efficiently follow up on project management-related emails and provide responses to basic organizational queries.
Data Management: Maintain and update spreadsheets and databases, including tasks such as keeping contact details current and recording meeting attendance.
Meeting Coordination: Organize and execute meeting chase activities, ensuring that meetings occur as scheduled.
Client Call Management: Organize client calls, coordinating schedules and logistics for seamless client interactions.
Calendar and Scheduling Expertise: Utilize calendar tools and Doodle to schedule calls and coordinate Council meetings.
Marketing Coordination and Communication: Inform marketing teams of upcoming working group meetings and provide attendance details. Support post-meeting acknowledgments, such as thank-you tweets, to enhance organizational visibility.
Interdepartmental Collaboration: Foster and maintain smooth collaboration and support with Ad hoc task with other departments within the organization, promoting a cohesive work environment.
Document Preparation: Prepare necessary documents using platforms such as Google Drive and iCloud, ensuring that all required materials are readily available for project management tasks.
Liasing with Council / Working Group Members: Outreach to Working Group Members to ensure scheduling accuracy
- Opportunities for Growth: Our organization is committed to your growth and success and prioritizes personal and professional development. This role offers an opportunity for skill enhancement and is a stepping stone to more senior positions.
Requirements
Mandatory Requirements:
Project Management Experience: Previous experience in project management, demonstrating an understanding of project management principles.
Project Management Experience: Previous experience in project management, demonstrating an understanding of project management principles.
Process Orientation: Strong orientation toward structured processes and methodologies.
Pursuit of Excellence: Ambition towards excellence with natural proclivity for growth.
Growth : Sincere desire for personal and professional development
Communication Skills: Excellent verbal and written communication skills in English, with a professional business standard. Must be friendly, professional, and discreet in all client interactions.
Adaptability: Demonstrated ability to thrive in a fast-paced and rapidly changing environment. Must be flexible, adaptable, and maintain a positive attitude.
Task Management: Capable of autonomously prioritizing and organizing daily workloads while consistently meeting deadlines. Must take ownership of assigned tasks.
Organizational Skills: Highly organized with keen attention to detail. Proactive and capable of problem-solving. Must excel at multitasking and be able to work independently, following established processes and protocols.
Autonomous Work: Ability to work with minimal direct guidance once familiar with the workflow and typical responsibilities.
Software Proficiency: Proclivity towards technology
Cross-Functional Collaboration: Willingness to collaborate on various projects and with different departments, promoting a cross-functional approach.
Event Experience: Experience in event management, demonstrating the ability to plan, coordinate, and execute events effectively.
Team Player: A valuable team member who works effectively with colleagues.
Language: English is the native language.
Nice to Have:
Marketing Experience: Previous involvement in marketing activities, with an understanding of marketing strategies and tactics.
CRM System Experience: Familiarity with Customer Relationship Management (CRM) systems, particularly Zoho CRM or similar platforms, would be a plus.
Technical Knowledge: Proficiency in using iCloud and Google Suite apps, and familiarity with Zoho Suite (desirable: Zoho CRM, doodle, Google Calendar). This includes the ability to navigate and efficiently utilize these applications.
Special Time Requirement:
General Availability: The candidate must have general availability on weekdays between 3 and 6 pm CET. This availability ensures they can attend to routine tasks and communications during these hours.
Peak Availability (March to June): Between March and June, the candidate should exhibit increased availability to accommodate short-notice task requests. This flexible scheduling is crucial during this period.
Summit Experience (May): The candidate must be fully available during the 4-day Summit Experience in May. This includes being accessible during official Programme hours and immediately before and after these hours. The specific hours for this event will be communicated closer to the date.
Benefits
- Flexible working hours
- Friendly environment
- Better work - life balance
- Attractive compensation
- A great opportunity to develop your professional and personal skills within an international and dedicated team.
DURATION AND WORKLOAD: Long Term / Part-Time / Online
HOURS: 25-30 hrs/week
WHEN TO START: ASAP
TO WHOM SHE/HE REPORTS: The person will be under the direct supervision of Council Manager
CONTRACT TYPE: Freelance
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