Manage all pre-employment screening (background checks, drug screens, verifications, health screenings), act as liaison among candidates, hiring managers, vendors, and occupational health providers, monitor progress, resolve issues, and ensure compliance. Support onboarding and HR operations in Workday, maintain confidential employee records, produce reports and SOPs, and recommend process improvements.
Job Description Summary
The HR Specialist is responsible for supporting key Human Resources operations with a primary focus on coordinating and managing all pre-employment screening activities for new hires. This role serves as the central point of contact for candidates, hiring managers, vendors, and internal stakeholders to ensure a seamless, compliant, and timely onboarding experience.
How will you make an impact & Requirements
Key Responsibilities
Pre-Employment Screening Coordination (Primary Responsibility)
- Manage all pre-employment screening activities for candidates and new hires
- Coordinate background checks, drug screenings, employment verifications, and employee health screenings
- Serve as the primary liaison between candidates, hiring managers, occupational health providers, and screening vendors
- Monitor screening progress and proactively resolve delays or issues
- Maintain accurate documentation and ensure compliance with regulatory requirements
- Provide weekly hiring readiness and clearance reports for New Employee Orientation (NEO)
- Escalate complex screening and compliance concerns as needed
HR Operations Support
- Support onboarding and employee lifecycle transactions in Workday
- Maintain accurate and confidential employee records
- Assist with HR Operations initiatives, audits, and reporting
- Respond to employee and manager questions regarding HR policies and processes
- Support employment verifications and other HR administrative functions
- Contribute to process improvement efforts and operational efficiencies
Reporting & Process Management
- Track key metrics related to screening completion and onboarding readiness
- Identify process gaps and recommend operational improvements
- Develop and maintain standard operating procedures (SOPs)
- Prepare reports and provide updates to HR leadership
Qualifications & Experience
- This position requires the candidate to work a full-time schedule aligned with West Coast business hours (Pacific Time). Regular availability and collaboration are expected during core Pacific Time operating hours.
- Associate’s degree in HR, Business Administration, or related field, or equivalent combination of education, training, and professional experience.
- 2+ years of HR Operations, onboarding, recruiting coordination, or administrative experience preferred
- Experience with background checks, onboarding, compliance, and healthcare environments preferred
- Workday and HRIS experience preferred
Compensation:
$20.00to
$30.00Similar Jobs
Transportation • Chemical • Industrial • Manufacturing
Manage the performance management system, support managers with individual development plans, track and evaluate development activities, support succession planning, design and run engagement surveys and programs, assess training needs, coordinate training, and evaluate training effectiveness.
Artificial Intelligence • Cloud • Information Technology • Security • Social Impact • Software
Manage end-to-end US payroll, benefits administration, and complex leave cases (FMLA, ADA, STD/LTD, parental leave). Maintain Rippling HRIS accuracy, run audits and reconciliations, support global benefits/leave coordination, produce People reports, ensure compliance, and partner with Finance and vendors to deliver timely, empathetic employee support.
Top Skills:
ChatgptClaudeExcelHr BotRippling
Professional Services • Consulting
Remote bilingual HR generalist supporting full employee lifecycle: recruitment, onboarding, employee relations, HR administration, compliance, performance reviews, and development. Acts as primary HR contact, maintains confidential records, ensures local labor law compliance, and supports employee engagement and HR projects.
Top Skills:
Google WorkspaceHrisMS Office
What you need to know about the Charlotte Tech Scene
Ranked among the hottest tech cities in 2024 by CompTIA, Charlotte is quickly cementing its place as a major U.S. tech hub. Home to more than 90,000 tech workers, the city’s ecosystem is primed for continued growth, fueled by billions in annual funding from heavyweights like Microsoft and RevTech Labs, which has created thousands of fintech jobs and made the city a go-to for tech pros looking for their next big opportunity.
Key Facts About Charlotte Tech
- Number of Tech Workers: 90,859; 6.5% of overall workforce (2024 CompTIA survey)
- Major Tech Employers: Lowe’s, Bank of America, TIAA, Microsoft, Honeywell
- Key Industries: Fintech, artificial intelligence, cybersecurity, cloud computing, e-commerce
- Funding Landscape: $3.1 billion in venture capital funding in 2024 (CED)
- Notable Investors: Microsoft, Google, Falfurrias Management Partners, RevTech Labs Foundation
- Research Centers and Universities: University of North Carolina at Charlotte, Northeastern University, North Carolina Research Campus
